Executive Assistant to Chief Executive Officer

The Select Group of Real Estate Companies is seeking an exceptional Executive Assistant to support our President & CEO. This is not a traditional administrative position. We are looking for a highly organized, proactive, and business-minded professional who thrives in a fast-paced executive environment and enjoys helping leaders operate at their highest level.

The Executive Assistant serves as the trusted partner to the President, managing priorities, coordinating communication, driving accountability, and ensuring organizational initiatives move forward. This individual will work closely with senior leadership across multiple states and affiliated companies while maintaining the highest level of professionalism, discretion, and confidentiality.

In addition to supporting the President’s business responsibilities, this role will also provide high-level personal executive assistance. Responsibilities include coordinating travel, assisting with personal financial organization and documentation, managing records and correspondence related to mergers and acquisitions, supporting the administration of real estate investments and properties, and handling other confidential personal matters with the same level of professionalism, accuracy, and discretion expected in the executive office.

The ideal candidate anticipates needs before they arise, communicates exceptionally well, manages competing priorities with ease, exercises sound judgment, maintains absolute confidentiality, and enjoys solving complex problems while serving as a trusted extension of the President’s office. It is expected that this position will require more than 8 hours per day and ability to work weekends when necessary.

Key Responsibilities:

• Executive Leadership Support
• Serve as the primary strategic administrative partner to the President & CEO.
• Manage the President’s business and personal priorities while exercising sound judgment and absolute confidentiality.
• Anticipate needs, proactively resolve issues, and ensure the President is prepared for all meetings, events, and commitments.
• Act as a trusted extension of the President’s office in interactions with executives, employees, vendors, business partners, and external stakeholders.

Executive Calendar & Time Management:

• Manage an extremely complex executive calendar, balancing business and personal commitments.
• Prioritize meetings based on strategic importance and business impact.
• Coordinate meetings across multiple companies, brands, states, and time zones.
• Schedule and coordinate board meetings, executive meetings, leadership sessions, and confidential discussions.
• Protect executive focus time while ensuring critical matters receive immediate attention.
• Prepare daily schedules, briefing materials, agendas, and supporting documentation.

Executive & Personal Communications:

• Manage incoming correspondence, phone calls, and executive communications.
• Draft professional emails, letters, presentations, announcements, and confidential correspondence.
• Screen communications and prioritize matters that require executive attention.
• Coordinate communications with senior leadership, franchise owners, branch leaders, attorneys, accountants, financial advisors, vendors, and strategic partners.
• Maintain the highest degree of confidentiality regarding business and personal matters.

Personal Executive Support

• Coordinate the President’s personal calendar and appointments as requested.
• Arrange personal and business travel, including flights, accommodations, transportation, itineraries, dining reservations, and special accommodations.
• Assist with the organization and coordination of personal financial records, statements, documentation, and communications with financial advisors and accountants.
• Maintain confidential files related to personal investments and financial matters.
• Coordinate documentation, meetings, due diligence materials, and communications related to mergers, acquisitions, and other strategic investment opportunities.
• Assist with the organization and administration of personal real estate holdings, including property files, leases, insurance documents, maintenance coordination, vendor communications, and transaction records.
• Coordinate with attorneys, escrow officers, lenders, contractors, and other professionals on behalf of the President.
• Handle confidential personal projects and special assignments with professionalism and disc…