Office Admin Assistant/Secretary

Seeking professional, well organized, self-starting administrative assistance for an environmental laboratory. Candidate must possess the ability to perform a variety of tasks efficiently and desire a long- term position.

This position is the first impression of our laboratory; therefore, the candidate must possess:

• Excellent communication skills (verbal, written, telephone, professional appearance)
• Energetic and outgoing with a positive attitude
• Great customer service
• Self-motivated
• Highly Organized
• Problem solver
• Team player

The primary responsibilities will be 1) administrative and clerical tasks that support all staff-members at SLI. 2) provide support for the Accounting Department.

Responsibilities include:

• Schedule appointments and meetings.
• Compose memos, agendas, and transcribes notes.
• Format and proofread (spelling, grammar, etc.) documents for final draft.
• Prepare simple quotes or data entry jobs as directed.
• Prepare shipping documents and schedules packages pick-up and deliveries.
• Coordinate service with clients according to Monthly Sampling Schedule.
• Answers and routes incoming telephone calls, and takes messages and relays information in order to maintain accuracy
• Scans, and copies a variety of documentations
• Prepares documents for regular mail and electronic delivery.
• Files documents and keeps organized company records (i.e. laboratory reports, quotes, and other business documents like account receivable, account payable, etc.)
• Supports Service Purchase Order Cycle

Skills and Technical Knowledge Required:

• Strong interpersonal and communication skills
• Strong working knowledge of computers and office management software, including Microsoft Office, Sage, document management systems.

Job Type: Full-time

Pay: $12.50 - $15.50 per hour

Application Question(s):

• Would you be able to work 8:30am to 5:30pm shift, Monday-Friday?

Ability to Commute:

• San Juan, PR 00921 (Required)

Ability to Relocate:

• San Juan, PR 00921: Relocate before starting work (Required)

Work Location: In person