Executive Assistant / Property Operations Coordinator (Bookkeeping & Admin)

About Us:

Argentum Management Group is a fast-growing real estate investment and development company focused on multifamily, mixed-use, and ground-up projects across NYC. We’re looking for a highly organized, resourceful “Swiss Army knife” who can handle bookkeeping, property operations, and administrative tasks with minimal oversight.

Key Responsibilities:

• Maintain a master Excel/Google Sheet for all properties (status, utilities, tasks, docs)
• Handle utility setups and service calls (Con Edison, water, gas, internet)
• Send POFs, LOIs, and other standard documents using pre-approved templates
• Manage vendor coordination (cleaners, contractors, photographers)
• Track and close out punch list items across projects
• Perform light bookkeeping (QuickBooks or similar) — AP/AR, expense tracking, reconciliations
• Organize and maintain digital file systems
• Act as point of contact for tenants, brokers, and service providers
• Complete ad hoc research and administrative requests

Requirements:

• Strong Excel/Google Sheets skills
• QuickBooks (or similar) experience preferred
• Highly organized, detail-oriented, and proactive
• Ability to manage multiple priorities and deadlines
• Strong communication skills (phone, email, text)
• Experience in real estate, property management, or construction is a plus
• Must be reliable, discreet, and able to work independently

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Work Location: In person