Executive Assistant

Job Type: Full-time (Day) On-Site Position

SUMMARY

· Work closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.

· Works closely with other members of the administrative office staff to the overall benefit of the company’s goals and objectives.

· Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.

· Communicate with internal and external parties as needed in a professional manner.

· Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.

· Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks.

· Other projects as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES

· Support administrative tasks as directed

· Process invoices

· Handle expenditures on company credit card

· Schedule and coordinate meetings

· Coordinate travel, meals and meetings, among other tasks for CTC Executives

· Coordinate travel, meals and meetings, among other tasks for visitors

· Coordinate invitation letters and tender support documents for signature

· Accurately and confidentially maintain all files as applicable, notably commercial contracts files

· Prepare conference / meeting rooms

· Collaborate cross-departmentally including with other administrative personnel

· Maintain executive calendars

· Other tasks as assigned

PREFERRED QUALIFICATIONS

• High school diploma required
• 7+ years of related work experience preferred
• Excellent written and verbal communication skills
• Excellent teamwork skills
• Ability to execute projects to given timelines and deliverables
• Ability to remain flexible and agile in a constantly changing environment
• Excellent Microsoft Office skills (word, excel, power point) and Adobe
• Must respect confidential information
• Demonstrates HHS qualities

Benefits for all full-time employees include:

• Medical (HMO/PPO Plan Options)
• Dental
• Vision
• Group Term Life Insurance (CTC pays 100% of the premium)
• Short-Term Disability and Long-Term Disability (CTC pays 100% of the premium)
• Flexible Spending Account
• 401K
• 15 paid vacation days (more after 5 years)
• 9 paid holidays
• 3 paid sick leave days

Job Type: Full-time (Day) On-Site Position

Job Type: Full-time

Pay: $80,000.00 - $86,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Microsoft Office: 3 years (Required)
• Executive Assistance: 3 years (Required)

Work Location: In person