Executive Assistant to the CEO

About Edikted Edikted is a fast-growing global fashion brand built for the next generation of trendsetters. We move at the speed of culture, translating emerging trends into must-have fashion through creativity, innovation, and an unwavering obsession with our customer. Our team thrives in a fast-paced, entrepreneurial environment where collaboration, agility, and great taste drive everything we do.

Position Overview The Personal Assistant to the Chief Fashion Officer serves as a trusted strategic partner, ensuring the Chief Fashion Officer can operate at the highest level of effectiveness. This role goes far beyond calendar management; it requires exceptional organization, discretion, anticipation, and the ability to seamlessly manage competing priorities in an incredibly fast-paced fashion environment.

You will serve as the gatekeeper, coordinator, and right hand to the Chief Fashion Officer, supporting daily operations, cross-functional communication, travel, meetings, sample management, and special projects. The ideal candidate is proactive, resourceful, highly organized, and passionate about fashion.

Key Responsibilities Executive Support

• Manage and maintain the Chief Fashion Officer’s complex calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, itineraries, and expense reporting.
• Prepare daily schedules, briefing documents, meeting agendas, and presentation materials.
• Screen and prioritize emails, requests, and communications while maintaining strict confidentiality.
• Anticipate needs before they arise and proactively solve problems.

Fashion & Creative Operations

• Coordinate product reviews, fittings, trend meetings, and design presentations.
• Organize samples, look books, mood boards, and seasonal product materials.
• Track deadlines for seasonal milestones, market appointments, photo shoots, and vendor meetings.
• Assist with preparation for buying trips, fashion weeks, and international travel.
• Ensure samples and collections are organized and delivered on schedule.

Project Coordination

• Track multiple ongoing projects across Design, Merchandising, Production, Marketing, and Product Development.
• Follow up with cross-functional partners to ensure deliverables remain on schedule.
• Maintain project trackers, action items, and meeting recaps.
• Support special projects and business initiatives led by the Chief Fashion Officer.

Administrative Excellence

• Process invoices, purchase orders, expenses, and departmental administrative requests.
• Coordinate team meetings, leadership off-sites, and department events.
• Prepare presentations, reports, and executive documents.
• Organize digital files, contracts, and confidential records.
• Serve as a liaison between internal departments and external partners.

Relationship Management

• Build strong working relationships across all levels of the organization.
• Represent the Chief Fashion Officer with professionalism and discretion.
• Communicate effectively with vendors, agencies, executives, and international partners.

Qualifications

• 3+ years of experience supporting a senior executive, preferably within fashion, retail, luxury, beauty, or consumer brands.
• Experience supporting C-level or executive leadership strongly preferred.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in an extremely fast-paced environment.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Google Workspace, Microsoft Office, and presentation software.

Benefits Include

• Health, Dental, and Vision insurance, plus 401(k)
• Paid Time Off (PTO)
• Hybrid schedule: Monday–Thursday on-site at our Arts District HQ, Fridays remote
• Employee discount
• Salary range: $90,000-100,000