Executive Assistant/Office Manager

About the Role

EZ Packaging Solutions is looking for a sharp, organized, and preferably bilingual (English/Spanish) Executive Assistant / Secretary to keep our office running smoothly and support our leadership team. If you’re the kind of person who loves keeping things organized, communicates clearly in both English and Spanish, and is excited to use AI tools like Claude to work smarter, we’d love to meet you.

What You’ll Do

• Support the leadership team Point of contact with scheduling, email, and day-to-day coordination.
• Use AI tools (Claude preferred) to draft emails, summarize documents, and speed up everyday tasks.
• Communicate with customers and vendors in both English and Spanish — including translation.
• Build and maintain spreadsheets in Excel to track orders, inventory, and expenses.
• Type and format correspondence, forms, and reports quickly and accurately.
• Keep our digital and physical filing systems organized and up to date.
• Process invoices, purchase orders, and packaging/shipping paperwork.
• Answer phones and handle front-office reception professionally.
• Handle Social media.

What We’re Looking For

• Fully bilingual in English and Spanish (spoken and written).
• 1–3 years of administrative, secretarial, or assistant experience.
• Comfortable using AI business tools — experience with Claude is a big plus.
• Proficient in Microsoft Excel and general office software.
• Fast, accurate typing and strong writing skills.
• Excellent organization and filing skills, with great attention to detail.
• Reliable, discreet, and able to manage multiple priorities.

What We Offer

• Starting at $24/hour, based on experience, with reviews at 90 days and 1 year.
• A supportive, small-business team where your work makes a visible difference.

How to Apply

Apply directly through Indeed with your resume. Bilingual candidates are encouraged to apply. / Se solicita asistente ejecutivo(a) bilingüe — ¡anímate a postularte!

EZ Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pay: $22.00 - $29.00 per hour

Benefits:

• Flexible schedule

Work Location: In person