Executive Assistant (EA)

Company Description NHS Brooklyn CDC, Inc. is a 501(c)(3) not-for-profit organization with over 40 years of experience serving Brooklyn communities. The organization provides homeownership education, home repair financing assistance, foreclosure intervention, landlord education, tenant services, insurance counseling, and resident leadership support. Guided by local residents and grounded in neighborhood needs, NHS Brooklyn focuses on stabilizing housing and empowering community members. The organization works closely with government agencies and businesses to revitalize underserved neighborhoods and expand access to essential housing resources.

Role Description The Executive Assistant (EA) is a full-time, on-site role based in Brooklyn, NY, providing high-level administrative support to organizational leadership. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and organizing documents and presentations. The EA will process and track expense reports, maintain records, and support board and committee meetings, including preparing agendas and minutes. This role will handle incoming communications, screen and prioritize requests, and ensure timely follow-up with internal and external stakeholders. The EA will also assist with special projects, maintain office organization, and contribute to a professional, mission-driven work environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess Administrative Assistance skills, such as document preparation, record keeping, and office organization.
• Candidates should possess Communication skills, including clear written and verbal communication and professional interaction with diverse stakeholders.
• Candidates should possess experience handling Expense Reports, including tracking, reconciliation, and basic financial documentation.
• Proficiency with office productivity tools (e.g., Microsoft Office, Google Workspace) and comfort learning new systems.
• Strong attention to detail, time management, and the ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated discretion in handling confidential information and sensitive matters.
• Relevant experience supporting senior leaders; nonprofit or community development experience is a plus.
• Associate or bachelor’s degree in a related field, or equivalent combination of training and experience.