Executive Assistant

Executive Assistant to the CEO & VP of Business Operations

Company HIRECLOU TLocation Woodland Hills, CA / Hybri dEmployment Type Full-Tim

e

About HIRECLO

UT

HIRECLOUT is an award-winning technology recruiting, executive search, and consulting firm trusted by high-growth startups, private equity and venture capital firms, and Fortune 500 compani

es.Our recognition includes Inc. Best Places to Work, the Inc. 5000, Inc. Power Partner, Hunt Scanlon’s Top 50 Technology Executive Search Firms, and Great Recruiters’ Top Executive Search and IT Staffing Fir

ms.We operate in a fast-moving, entrepreneurial environment where people are expected to take ownership, solve problems, and follow throu

gh.The Opportun

ityWe are looking for an exceptionally organized and proactive Executive Assistant to support HIRECLOUT’s Founder and CEO and our VP of Business Operatio

ns.This person will help both executives stay focused, organized, and ahead of their priorities. The position also plays an important role in coordinating The Tech Leader’s Playbook podcast, company events, internal initiatives, and special projec

ts.This is not a basic administrative position. You will work across executive support, business operations, podcast production, recruiting, marketing, and relationship manageme

nt.The right person does not wait to be told what to do next. You anticipate needs, catch details before they become problems, and make sure commitments do not fall through the crac

ks.

Executive Sup

• portManage calendars for the CEO and VP of Business Operations, including internal meetings, client calls, interviews, podcast recordings, events, and personal commitme
• nts.Proactively identify conflicts, scheduling issues, missing information, and priorities requiring attent
• ion.Coordinate travel, reservations, itineraries, speaking engagements, company events, dinners, and executive meeti
• ngs.Prepare agendas, background information, research, notes, and follow-up it
• ems.Track commitments and make sure action items are completed by the appropriate peo
• ple.Draft and manage professional correspondence on behalf of the executi
• ves.Help organize and prioritize incoming requests, introductions, invitations, and business opportunit
• ies.Maintain professional communication with clients, executives, partners, candidates, podcast guests, and internal team memb
• ers.Handle confidential business, employee, client, and personal information with excellent judgment and complete discret

ion.

Business Operations Su

• pportAssist the VP of Business Operations with companywide projects, reporting, documentation, and follo
• w-up.Help coordinate priorities across recruiting, sales, consulting, marketing, finance, and operat
• ions.Maintain trackers, project plans, recurring meeting schedules, and accountability sys
• tems.Prepare materials for leadership meetings and document decisions, responsibilities, and deadl
• ines.Follow up with team members to keep projects and deliverables mo
• ving.Identify gaps, bottlenecks, and unresolved action items before they become larger prob
• lems.Assist with onboarding, internal communications, company events, vendor coordination, and operational initiat
• ives.Support special projects related to business development, recruiting, company growth, and process improve

ment.

Podcast Coordi

• nationCoordinate guest outreach, scheduling, confirmations, releases, and recording logistics for The Tech Leader’s Pla
• ybook.Research prospective guests and identify compelling leadership stories, career experiences, and episode a
• ngles.Prepare guest briefs, background research, suggested questions, introductions, and talking p
• oints.Communicate with guests before and after recordings to create a polished and professional exper
• ience.Coordinate with production, marketing, and social media partners to keep episodes, clips, thumbnails, descriptions, and promotional content on sch
• edule.Maintain the guest pipeline and podcast production cal
• endar.Assist with sponsors, special episodes, live recordings, and podcast-related e
• vents.Track every episode from guest identification through recording, publication, and prom

otion.

What We’re Look

• ing For

  Experience supporting more than one executive or managing competing priorities is strongly pr

• eferred.Exceptional organization, attention to detail, and follow-
• through.Strong written and verbal communication
• s…