Admin/ Accounts Assistant

We’re looking for a detail-oriented and proactive Accounts & Administration Assistant to join our team.

You’ll work closely with the Finance Manager and be a key point of contact for customers and suppliers. The role provides assistance across accounts receivable, accounts payable, bookkeeping, payroll, and general office administration.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to management and staff
• Maintain organised filing systems and business records
• Respond to phone and email enquiries professionally
• Support data entry and maintenance of internal systems and records

Invoicing and Accounts Receivable

• Prepare and issue customer invoices accurately and in a timely manner
• Monitor outstanding accounts and assist with follow-up of overdue payments
• Allocate incoming payments and perform account reconciliations
• Assist with debtor reporting and aged receivables analysis

Supplier Payments (Accounts Payable)

• Process supplier invoices and employee expense claims
• Assist with payment scheduling and supplier account management
• Maintain accurate creditor records and reconciliations
• Respond to supplier queries in a timely manner

General Bookkeeping

• Perform bank, credit card, and balance sheet reconciliations
• Assist with general ledger maintenance and journal processing
• Record and classify financial transactions accurately
• Maintain accurate and up-to-date accounting records

Payroll Processing

• Assist with end-to-end payroll administration
• Process superannuation payments and maintain compliance records
• Maintain employee leave records and payroll documentation
• Support PAYG withholding and payroll reporting requirements

BAS and Compliance Reporting

• Assist with preparation of Business Activity Statements (BAS)
• Support GST reconciliations and compliance reporting
• Maintain audit-ready financial records and supporting documentation
• Ensure compliance with Australian Taxation Office requirements

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About you

• Experience in an accounts or bookkeeping role
• Sound understanding of accounts payable/receivable processes
• Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar)
• Proficient in Microsoft Office, particularly Word and Excel
• Strong attention to detail and a methodical, organised approach
• Confident communicator — comfortable following up with clients
• Able to manage competing priorities and meet deadlines independently
• A collaborative team player who’s happy to pitch in where needed

What we offer

• $65,000 – $70,000 + superannuation, based on experience
• Work from Home with the ability to meet when needed 1-2 times a month in person