Executive/Personal Assistant

Executive Assistant / Personal Assistant to CEO

Location: Westlake Village, CA (Hybrid)

Compensation: $110,000-$125,000 base salary (up to $130,000 for an exceptional candidate)

A rapidly growing company within the Real Estate Appraisal industry is seeking an experienced Executive Assistant / Personal Assistant to support its CEO. This is a highly visible role for someone who thrives in a fast-paced environment, can anticipate needs before they arise, and enjoys being a true right-hand to an executive.

This position is approximately 50% Executive Assistant and 50% Personal Assistant, supporting both business and personal priorities. The role is currently based out of the CEO’s home office approximately two days per week, with plans to transition into a dedicated office environment as the company continues to grow.

Key Responsibilities

• Manage complex executive calendars and scheduling
• Coordinate domestic and international travel
• Serve as gatekeeper and trusted partner to the CEO
• Track action items, projects, and follow-up responsibilities
• Coordinate vendors, contractors, and special projects
• Manage personal scheduling, errands, and household-related matters
• Assist with event planning, reservations, and executive logistics
• Support office-related initiatives and operational projects

Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives, founders, or entrepreneurs
• Strong Personal Assistant experience supporting executives outside of work responsibilities
• Proven experience managing complex calendars, travel, and shifting priorities
• Excellent communication, organization, and follow-through
• Ability to work independently with minimal direction
• Experience managing projects from start to finish

Technology Requirements

Technology proficiency is a top priority for this role. Qualified candidates should:

• Be highly proficient with Outlook, Microsoft Office, and Excel
• Regularly utilize AI tools in their daily workflow
• Be comfortable learning and implementing new technology platforms

Experience with Claude, ChatGPT, and/or Microsoft Copilot is highly preferred.

Ideal Candidate

• Professional, proactive, and adaptable
• Highly organized with strong attention to detail
• Comfortable supporting a fast-moving CEO
• Tech-savvy and naturally resourceful
• Able to balance executive support, personal responsibilities, and project management
• Comfortable around dogs

This is an excellent opportunity for a career Executive Assistant who enjoys working closely with an entrepreneurial executive and wants to make a meaningful impact within a growing organization.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necess…