Executive Assistant

Job Overview

We’re seeking a highly organized and detail-oriented Executive Assistant with strong accounting or bookkeeping skills to support our senior leadership. This hybrid role combines traditional executive support — calendar management, communications, travel, and project coordination — with hands-on responsibility for day-to-day financial administration, including bookkeeping, invoicing, expense tracking, and light financial reporting.

This is an ideal role for someone who thrives on variety, enjoys being trusted with sensitive information, and is comfortable moving between scheduling a board meeting and reconciling a bank statement in the same afternoon.

Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting logistics for the executive team
• Coordinate domestic and international travel arrangements
• Prepare correspondence, presentations, agendas, and meeting materials
• Act as a gatekeeper and liaison between executives, staff, clients, and external partners
• Handle confidential information with discretion
• Support special projects and cross-functional initiatives as needed

Accounting & Financial Administration

• Process accounts payable/receivable, including invoicing and vendor payments- Reconcile bank and credit card statements
• Track and process employee expense reports
• Assist with payroll coordination
• Maintain accurate financial records using accounting software (e.g., QuickBooks, Xero, or similar)
• Prepare basic financial reports and summaries for leadership review
• Support budget tracking and monitor expenses against forecasts
• Liaise with external bookkeepers, accountants, or auditors as needed
• Assist with month-end and year-end close processes

Qualifications

• 3+ years of experience as an Executive Assistant, Office Manager, or similar role
• Demonstrated experience with bookkeeping or accounting functions (AP/AR, reconciliations, expense management)
• Proficiency with accounting software (QuickBooks, Xero, NetSuite, or similar) and Microsoft Office/Google Workspace
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and maintain confidentiality
• Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred (not required with equivalent experience)
• Bookkeeping certification (e.g., QuickBooks ProAdvisor) a plus

Preferred Attributes

• Proactive, resourceful, and comfortable working with minimal supervision
• Calm under pressure with strong problem-solving instincts
• Trustworthy with sensitive financial and business information
• Comfortable in a fast-paced, small-team environment where roles overlap

Kodiak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person