Executive Operations Assistant

Preferred Solutions Healthcare

Remote Part-Time to Full-Time Healthcare Staffing

About Preferred Solutions Healthcare

Preferred Solutions Healthcare is a physician-led healthcare staffing company partnering with hospitals and healthcare systems nationwide. We are built around operational excellence, long-term relationships, and delivering exceptional support to both physicians and healthcare organizations.

We move quickly, solve problems collaboratively, and operate with a high level of ownership across every department.

Position Overview

We are seeking an Executive Assistant to serve as a strategic operational partner to our Director of Business Operations. This individual will play a key role in keeping priorities organized, communication streamlined, and operational workflows moving efficiently across the business.

The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly. This role requires someone who anticipates needs, follows through consistently, and naturally brings structure to complex workflows.

The position will begin at approximately 20 hours per week with a strong opportunity for long-term growth into a full-time role.

Key Responsibilities

Executive & Operational Support

• Manage complex scheduling and calendar coordination
• Coordinate professional and personal travel arrangements
• Assist with project management and operational follow-through
• Manage and organize executive email communication

Communication & Relationship Management

• Professionally communicate with physicians, hospital leaders, vendors, and internal team members
• Maintain confidentiality regarding sensitive business information, contracts, and compensation details
• Serve as a dependable point of coordination across multiple team members EA’s

What We’re Looking For

Proactive Problem Solver

You anticipate needs before they arise and take initiative without needing constant direction.

Exceptional Follow-Through

You are highly reliable and consistently see projects and responsibilities through to completion.

Systems-Oriented Thinker

You enjoy building structure, improving workflows, and creating operational efficiency.

Professional Communicator

You communicate clearly, confidently, and professionally with individuals across all levels of an organization.

High Level of Discretion

You can be trusted with confidential information and sensitive operational conversations.

Calm, Positive Presence

You bring professionalism, composure, and strong interpersonal energy to fast-moving environments.

Preferred Qualifications

• Previous experience in executive support, operations coordination, healthcare staffing, or business operations
• Strong organizational and multitasking abilities
• Experience working in remote environments
• Proficiency with calendars, spreadsheets, project management tools, and communication platforms
• Eastern Time Zone preferred

Compensation & Growth

• Flexible part-time schedule beginning around 20 hours per week
• Opportunity for growth into a full-time position
• Fully remote work environment
• High-impact role with direct exposure to company leadership and operations