Executive Assistant to Real Estate Agent (Part-Time or Full-Time)

Personal Real Estate Executive Assistant (Part-Time or Full-Time)

We’re looking for a positive, highly organized, and proactive Personal Real Estate Executive Assistant to join our established real estate business. As a top-producing agent serving Nevada and Placer Counties, I’m looking for someone who thrives in a fast-paced environment, loves creating organization, anticipates needs before they arise, and takes pride in providing exceptional service.

This is more than an administrative role—it’s an opportunity to become a trusted team member who helps keep the business running efficiently while supporting both clients and day-to-day operations.

If you’re someone who enjoys working with systems and checklists, can seamlessly shift between priorities without missing the details, and communicates professionally with clients, vendors, and industry partners, we’d love to meet you.

Responsibilities

• Manage the agent’s calendar, appointments, meetings, and daily priorities.
• Assist with listing and transaction administration from contract to close.
• Communicate professionally with clients, escrow officers, lenders, title companies, inspectors, vendors, and cooperating agents.
• Schedule appointments, inspections, appraisals, signings, help plan business related events.
• Prepare listing paperwork, contracts, and other real estate documents.
• Coordinate marketing projects with Marketing Manager, client events, and business initiatives.
• Track deadlines and ensure important tasks are completed on time.
• Follow detailed systems and checklists to keep operations running smoothly.
• Assist with client communication before, during, and after transactions to provide a five-star experience.
• Handle administrative tasks, database management, and special projects as needed.
• Anticipate needs, solve problems proactively, and help maximize the agent’s productivity.

Qualifications

• Current California Real Estate License preferred but not required.
• Real estate administrative, executive assistant, or agent experience preferred.
• Exceptional organizational and time-management skills.
• Ability to prioritize multiple projects while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills.
• Friendly, always happy at work , professional, and positive attitude.
• Tech-savvy and comfortable learning new software and systems.
• Self-motivated, dependable, and able to work independently.
• High level of discretion and professionalism.
• Passion for providing outstanding customer service and creating exceptional client experiences.

What We’re Looking For

We’re seeking someone who:

• Loves organization and creating efficient systems.
• Thinks several steps ahead and anticipates what needs to happen next.
• Enjoys supporting a busy, high-producing professional.
• Is proactive rather than reactive.
• Communicates clearly, confidently, and professionally.
• Brings positive energy and a solutions-oriented mindset every day.
• Takes ownership of their work and follows through.
• Is adaptable and thrives in a fast-paced environment.
• Wants to grow with a successful and expanding real estate business.

Position Details

• Part-time or Full-time opportunity.
• based on experience and business needs.
• Opportunity for long-term growth as the business continues to expand.
• Competitive compensation based on experience.If you’re organized, resourceful, detail-oriented, and enjoy being the person who keeps everything running behind the scenes, we’d love to hear from you. If you take pride in creating exceptional experiences for clients while helping a top-producing real estate business operate at its highest level, we’d love to welcome you to our team.

Job Types: Part-time, Full-time

Pay: $20.00 - $25.00 per hour

Experience:

• Personal assistant: 1 year (Preferred)

License/Certification:

• Real Estate License - Not Necessary (Preferred)

Work Location: In person