Executive Assistant

Company Description Nest Seekers International is a global real estate brokerage that combines technology and media to serve a new generation of clients in luxury and new development markets. Founded in 2002, the company has grown to over 70 offices and 2,000 agents and employees, completing more than $100B in transactions worldwide. Nest Seekers operates across North America, the United Kingdom, Canada, the EU, Southeast Asia, and the UAE, and is recognized as a trusted brand for aspirational and mid-to-high net-worth consumers. Its professionals are frequently featured on leading media outlets, and the company’s media arm, Nest Media, produces well-known real estate television series that drive global exposure and brand recognition.

Role Description This full-time Executive Assistant role is a hybrid position based in East Norwich, NY, with the flexibility to work from home part of the time. The Executive Assistant will provide high-level administrative support to leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and presentations. The role involves processing and tracking expense reports, organizing documentation, and maintaining confidential records. Day-to-day responsibilities include managing incoming communications, prioritizing requests, and ensuring timely follow-up to support efficient executive decision-making. The Executive Assistant will collaborate with internal teams, assist with meeting preparation and follow-up, and help streamline administrative processes to support business operations.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills for managing calendars, meetings, and confidential information.
• Candidates should possess solid Administrative Assistance skills, including document management, scheduling, and office coordination.
• Candidates should possess clear and professional Communication skills, both written and verbal, to interact effectively with internal and external stakeholders.
• Candidates should possess accurate and timely Expense Reports management skills, including tracking, reconciliation, and basic financial recordkeeping.
• Bachelor’s degree in Business, Communications, or a related field, or equivalent professional experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace) and comfort working with digital collaboration platforms.
• Ability to work independently, maintain discretion, and demonstrate professionalism when supporting senior leaders.