Executive Assistant / Operations Associate

AISAP is a fast-growing healthcare AI company expanding access to high-quality cardiac care. Our FDA-cleared diagnostic AI lets non-specialized medical staff perform a 5-minute cardiac ultrasound exam — helping hospitals, health systems, and rural care providers catch high-yield cardiac patients earlier.

We’re looking for a fast-moving, highly organized Executive Assistant / Operations Associate to work directly with our GM & VP Sales. You’ll be at the center of scheduling, hiring coordination, partner communications, content support, and internal operations — with real exposure to healthcare, AI, and startup commercial strategy.

What You’ll Do

•       Own scheduling, calendar coordination, meeting prep, and follow-up

•       Support hiring: candidate coordination, interview scheduling, materials

•       Help plan onsite visits, roadshows, conferences, and customer meetings

•       Draft executive communications to partners, KOLs, advisors, and hospital leadership

•       Support content creation — research, presentations, proposals, sales collateral

•       Help track team KPIs, MBOs, and goals

•       Keep internal knowledge organized — meeting notes, account updates, shared docs

•       Use AI tools/agents daily to draft, research, summarize, and speed up your work

What We’re Looking For

•       Organized and able to juggle many priorities without dropping the ball

•       Proactive, self-starting, strong follow-through

•       Comfortable making decisions in a fast-moving startup environment

•       Curious — excited to learn across sales, healthcare, AI, and partnerships

•       Sharp communicator who turns rough notes into clean emails and action plans

•       Professional and credible with executives, physicians, and partners

•       Resourceful, discreet, and calm under pressure

Details

•       Part-time, ~10–20 hrs/week

•       NYC-based / hybrid (remote to start, then 1–2x/week in office)

•       $25–$35/hour, based on experience and scope