Executive Assistant to the CEO

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company’s strategic initiatives and daily operations. This vital role requires a proactive professional with exceptional administrative skills, the ability to manage complex schedules, coordinate projects seamlessly, and handle confidential information with integrity. The ideal candidate will thrive in a fast-paced environment, demonstrating enthusiasm, precision, and a collaborative spirit to empower executive leadership and enhance overall productivity.

Responsibilities

• Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Prepare, organize, and prioritize correspondence, reports, presentations, and other documents with excellent typing and writing skills.
• Facilitate internal communication by liaising between the CEO and various departments, ensuring timely dissemination of information.
• Plan and organize company events, meetings, and conferences from inception to completion, including logistics and vendor coordination.
• Support bookkeeping tasks such as data entry, invoicing through QuickBooks, and basic office management duties to maintain smooth daily operations.
• Assist with project coordination by tracking deadlines, preparing agendas, taking minutes during meetings, and ensuring follow-up actions are completed efficiently.
• Handle confidential information discreetly while maintaining professionalism in all interactions with internal teams, clients, and external partners.
• Utilize video conferencing software for virtual meetings while managing multi-line phone systems with excellent phone etiquette.
• Collaborate closely with C-suite executives to streamline processes, improve workflows, and support strategic initiatives.

Experience

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Demonstrated proficiency in office management tasks including filing systems, data entry, and document transcription.
• Strong technical skills with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Docs, Sheets), productivity software, and video conferencing platforms.
• Familiarity with bookkeeping software such as QuickBooks along with basic bookkeeping knowledge including invoicing and expense tracking.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously while maintaining attention to detail.
• Effective communication skills—both written and verbal—with a professional phone manner and customer service orientation.
• Experience coordinating business travel arrangements using online booking tools like DocuSign for document signing when necessary.

Join us to be an integral part of a vibrant team dedicated to innovation and excellence! This role offers an exciting opportunity for a motivated individual eager to make a meaningful impact through exceptional administrative support at the highest level of our organization.

Pay: $70,000.00 - $80,000.00 per year

Work Location: In person