Executive Assistant

Executive Assistant

Location: San Diego, California
Job Type: Full-Time, Non-Exempt (Hourly)
Pay Range: $32.00 to $40.00 per hour, depending on qualifications and experience

About Us

Compass Dermatopathology is a physician owned, physician led healthcare organization committed to clinical excellence, innovation, and exceptional patient care. Our growing organization includes Compass Dermatopathology, an advanced dermatopathology laboratory serving physicians nationwide; Lānoi Dermatology, providing medical, cosmetic, and surgical dermatology services; SkyMD telehealth services; family medicine; and additional healthcare operations across California and New Mexico.

Our success is built on collaboration, integrity, accountability, and a commitment to delivering an exceptional experience for our patients, providers, employees, and business partners.

Position Summary

Compass Dermatopathology is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to executive leadership. This position serves as a trusted administrative partner to the Chief Executive Officer, physician leadership, executive team, and Human Resources while supporting initiatives across multiple business entities.

The Executive Assistant plays a critical role in ensuring efficient day to day operations through effective calendar management, travel coordination, project tracking, communication, and administrative support. The successful candidate will demonstrate exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a dynamic healthcare environment.

Essential Functions

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Provide high level administrative support to executive leadership, physicians, and Human Resources.
• Manage multiple executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and related logistics.
• Prepare reports, presentations, correspondence, meeting agendas, minutes, and other business documents.
• Monitor projects, deadlines, and follow-up items to ensure timely completion of assignments.
• Coordinate meetings involving internal leadership, physicians, external partners, and vendors.
• Maintain highly confidential and sensitive information with discretion and professionalism.
• Organize electronic and physical records in accordance with company policies.
• Assist with planning and coordination of leadership meetings, company events, and special projects.
• Communicate professionally with employees, physicians, vendors, business partners, and external stakeholders.
• Support operational initiatives and administrative projects across multiple departments and affiliated healthcare entities.
• Recommend administrative process improvements that enhance efficiency and organization.
• Perform additional duties as assigned based on business needs.

Minimum Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of three (3) years of progressively responsible Executive Assistant or senior administrative support experience.
• Experience supporting executive leadership in a professional business or healthcare environment preferred.
• Demonstrated ability to manage multiple priorities while meeting deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time management skills.
• Advanced proficiency with Microsoft Office Suite, Google Workspace, Adobe Acrobat, and virtual meeting platforms.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred Qualifications

• Experience supporting healthcare executives, physicians, or multi site organizations.
• Experience coordinating travel, executive meetings, and cross-functional projects.
• Experience working in a rapidly growing or entrepreneurial organization.

Knowledge, Skills, and Abilities

The ideal candidate will demonstrate:

• Exceptional organizational and planning abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize competing responsibilities effectively.
• Excellent problem-solving and critical thinking skills.
• P…