Meet DeepL

DeepL is a global AI product and research company focused on building secure, intelligent solutions to complex business problems. Over 200,000 business customers and millions of individuals across 228 global markets today trust DeepL’s Language AI platform for human-like translation, improved writing and real-time voice translation.
Founded in 2017 by CEO Jaroslaw “Jarek” Kutylowski, DeepL now has around 1,000 passionate employees and is supported by world-renowned investors including Benchmark, IVP, and Index Ventures.

Our goal is to become the global leader in trusted, intelligent AI technology, building products that drive better communication, foster connections, and create a meaningful impact. To achieve this, we need talented people like you to join our journey. If you’re ready to shape the future of AI and grow your career in a fast-moving, purpose-driven environment, DeepL is your next destination.

What sets us apart

What sets us apart is our blend of cutting-edge AI technology, meaningful work, and a culture where people truly thrive. We’re a team of innovators, researchers, and creators driven by a shared purpose to unlock human potential by making work simpler, smarter, and more connected.

When we share what it’s like to work at DeepL, the reactions are overwhelmingly positive. This might be because of our technology that helps millions of people and businesses communicate and work better every day, or because of the trust, curiosity, and care that shape our culture.

What we know for sure is this: being part of DeepL means joining a team dedicated to innovation, growth, and well-being. Discover more about life at DeepL onLinkedIn,Instagram, and our Blog.

About the role

We’re looking for an exceptional Executive Assistant / Chief of Staff to become a trusted partner to our Chief Financial Officer while supporting the wider Finance leadership team.

This is more than a traditional Executive Assistant role. At least 30% of your time will be dedicated to partnering directly with the CFO, ensuring they can focus on the highest-value priorities. The remainder of your role will focus on driving operational excellence across the Finance organisation, coordinating strategic initiatives and helping turn discussions into execution.

You’ll bring structure to complexity, connect teams across the business and ensure priorities continue to move forward. Acting as the operational backbone of the Finance leadership team, you’ll combine exceptional organisation with sound judgement, discretion and a proactive approach to problem solving.

This is a unique opportunity to join a dynamic and innovative company at the forefront of AI, voice and language technology while partnering closely with one of our executive leaders.

What you’ll do

As the Executive Assistant / Chief of Staff to our CFO, you’ll play a key role in enabling both the CFO and the wider Finance leadership team to operate at their best. While you’ll provide exceptional executive support, you’ll also help drive operational excellence, coordinate strategic priorities and bring structure to a fast-moving environment.

You’ll be someone who naturally anticipates what’s needed next, keeps priorities moving and builds strong relationships across the business.

Executive Partnership

• Partner closely with the CFO to manage priorities, maximise time and ensure smooth day-to-day operations.
• Coordinate complex calendars, international travel and executive meetings across multiple time zones.
• Prepare meeting materials, presentations and briefing documents to ensure leaders are well prepared.
• Track actions and decisions, ensuring commitments are followed through and nothing is lost between meetings.

Business Operations

• Help establish the operating rhythm of the Finance leadership team by coordinating recurring meetings, planning sessions and leadership forums.
• Turn discussions into clear actions by maintaining trackers, monitoring progress and following up with stakeholders.
• Bring structure to evolving priorities, ensuring projects continue to move forward and risks are surfaced early.
• Look for opportunities to simplify processes and improve how the team works together.

Strategic Coordination

• Support the delivery of strategic initiatives by coordinating acti…