Office Coordinator / Executive Assistant

Executive Assistant / Office Operations Manager

Location: “The Inland Empire (Southwest Riverside County)”

Our client, a rapidly growing independent wealth management firm, is seeking an exceptional Executive Assistant / Office Operations Manage r to become the right hand to the CEO while serving as a key operational leader for the organization. This is a highly visible role for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and wants the opportunity to grow into a broader leadership position as the firm continues to expand

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The successful candidate will partner closely with the CEO, helping manage both professional and select personal priorities while ensuring the office, administrative team, and overall workplace operate efficiently every day. Over time, this individual will have the opportunity to take on increasing responsibility for the firm’s internal operations, becoming an indispensable business partner to senior leadershi

p.

What You’ll Be Do

ingExecutive Partners

• hipServe as the CEO’s trusted administrative partner, managing a dynamic calendar, coordinating meetings, and anticipating priorities before they ari
• se.Coordinate complex travel arrangements, schedules, and logistics for the CEO and other senior leade
• rs.Prepare correspondence, presentations, reports, and other confidential materials while exercising the highest level of professionalism and discreti
• on.Act as a liaison between the CEO, employees, clients, and outside partners, ensuring exceptional communication and follow-throu
• gh.Assist with occasional personal projects and administrative needs that allow the CEO to remain focused on growing the busine

ss.Office Leadership & Administrat

• ionTake ownership of the day-to-day operations of the office, creating an organized, professional, and welcoming environment for employees and visitors ali
• ke.Help oversee administrative workflows, ensuring priorities are managed effectively and projects are completed on schedu
• le.Coordinate vendors, building services, office technology, maintenance, supplies, and other operational functions that keep the business running smooth
• ly.Support internal meetings, employee events, and occasional client-facing activities while continually identifying opportunities to improve efficien

cy.Building & Facilities Coordinat

• ionServe as the primary contact for building operations across a multi-tenant property, maintaining strong relationships with tenants, contractors, and service provide
• rs.Coordinate tenant communications, maintenance requests, vendor access, and general property logisti
• cs.Manage scheduling and coordination of rentable meeting spaces while ensuring rooms are professionally maintained and client rea
• dy.Track ongoing facilities projects and coordinate with outside professionals when specialized expertise is requir

ed.What We’re Looking

• For5+ years of experience supporting executives, managing office operations, or leading administrative functions within a professional services environme
• nt.Outstanding organizational skills with the ability to manage multiple competing priorities while maintaining exceptional attention to deta
• il.Strong judgment, discretion, and professionalism when handling confidential informati
• on.Excellent interpersonal and communication skills with a proactive, service-oriented minds
• et.Comfortable working with Microsoft Office, Google Workspace, CRM systems, and other business technolo
• gy.Experience coordinating vendors, facilities, or building operations is a strong pl
• us.Must reside in (or be willing to commute to) the Inland Emp

ire

Why This Opportun

ity?This is far more than a traditional Executive Assistant role. The firm is looking for someone who wants to become a true operational partner to the CEO and senior leadership team. As the organization continues to grow, you’ll have the opportunity to expand your responsibilities, help shape internal operations, and play an integral role in the continued success of both the office and the business as a whole. For someone who enjoys ownership, variety, and long-term career growth, this is an exceptional opportun

ity.