Executive Administrative Assistant

Title: Executive Admin Assistant
Duration: 3 months
Work Location: New York NY (Hybrid)

Rate: $41/hr

NONIT05

Job Description: Requisition Details

• Length of assignment: 3 Months to be reassessed after
• Location- On Site 3 days a week at the NYC office Hybrid
• Years of Experience: 5+ years

GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES AND RESPONSIBILITIES

* Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
* Organizes and prioritizes daily administrative responsibilities
* Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
* Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
* Ensures supervisor is aware of critical dates and deadlines; follows up where needed
* Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
* Drafts correspondence as necessary and produces error-free and grammatically correct documents
* Maintains a high level of confidentiality and exercises good judgment
* Demonstrates strong communication skills
* Coordinates and manages details of advanced travel arrangements, including international travel and exp
* Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
* Anticipates and follows up on requests and issues with a proactive, problem-solving approach
* Creates an environment that fosters teamwork and trust
* Proactively communicates potential issues and reminders to executives and coworkers as appropriate
* Organizes and maintains files and sensitive information

BASIC QUALIFICATIONS

* Associate’s degree
* 3+administrative experience.
* Advanced proficiency with Microsoft Office Suite
* Excellent organizational and prioritization skills, and ability to balance multiple tasks
* Strong project management skills
* Ability to work independently and exercise sound judgment
* Advanced grammar and written/verbal communication skills
* Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

PREFERRED QUALIFICATIONS

* Bachelor’s degree
* 5+ year’s administrative experience
* Experience supporting multiple leaders, including international travel support

Pay: $40.00 - $41.00 per hour

Work Location: Hybrid remote in New York, NY 10018