Executive Personal Assistant

Personal Assistant

looking for a highly organized, detail-oriented, responsible, and self-motivated Personal Assistant to provide administrative support in managing my companies, nonprofit organization, and personal affairs. This position requires someone who is proactive, trustworthy, efficient, and able to work independently while handling multiple priorities.

Responsibilities

• Manage email correspondence, letters, forms, and other administrative documents.
• Maintain and organize contact lists and filing systems.
• Schedule meetings, appointments, and travel arrangements.
• Take detailed meeting notes and prepare regular reports.
• Track tasks, follow up on deadlines, and ensure projects are completed.
• Submit and reconcile expense reports.
• Assist with purchases, returns, refunds, and communicating with banks when needed.
• Organize clothing, office supplies, and other household/business items.
• Assist with planning and coordinating events.
• Handle general administrative and personal assistant duties as assigned.

Requirements

• Exceptional attention to detail.
• Highly organized, neat, and clean.
• Strong computer skills with Microsoft Office (especially Excel, Word, and PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Tech-savvy and able to learn new software quickly.
• Excellent written and verbal communication skills.
• Strong time management, prioritization, and multitasking abilities.
• Self-disciplined, reliable, and able to work independently without constant supervision.
• Comfortable working from a home office.
• Must be comfortable around dogs.
• Flexible schedule and availability to work weekends when needed.
• High school diploma required. Additional education in administration or secretarial work is a plus.

Preferred Qualifications (Not Required)

• Experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Knowledge of Adobe Photoshop and Adobe Premiere Pro.
• Experience negotiating or communicating with banks, vendors, or service providers.
• Understanding of professional etiquette and event coordination.

Ideal Candidate

The ideal candidate is proactive, trustworthy, resourceful, and enjoys keeping everything organized. You take initiative, communicate well, follow through on tasks, and are committed to completing projects efficiently. You are comfortable handling both business and personal administrative responsibilities with professionalism and discretion.

If you believe you are a great fit for this role, we’d love to hear from you. Please submit your resume along with a brief introduction about yourself and your relevant experience.

Job Type: Part-time

Pay: $17.50 - $20.00 per hour

Work Location: Hybrid remote in Woodland Hills, CA 91367