Executive Assistant, SEPS

Join the Sony Engagement Platform Services (SEPS) Team, where innovation meets collaboration in the dynamic world of digital engagement. At SEPS, we are building the next-generation platform that powers how fans connect with the content—and the creators—they love. Our mission is to unlock meaningful, data-driven engagement across Sony’s entertainment ecosystem, from games and anime to music, film, and live experiences—empowering both internal teams and external partners to build at scale. Our mission is to create a world-class engagement platform that not only enhances existing revenue streams but also drives new opportunities through a robust ecosystem of partners and creators. By decoupling application development from platform services, we empower our teams to deliver exceptional solutions with agility and efficiency.  If you are passionate about shaping the future of digital engagement and want to be part of a vibrant community that values creativity and collaboration, we invite you to explore the exciting opportunities within our team. Together, we will shape the future of fan experiences and define the foundation for what’s possible in the realm of engagement. To learn more visit: www.sony.com/en/SonyInfo/technology/stories/entries/sep_introduction/

BUSINESS FLUENT JAPANESE LANGUAGE SKILLS REQUIRED

POSITION SUMMARY

Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team.  The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.

This position will be on a hybrid schedule with 3 days per week in the San Diego office.

JOB RESPONSIBILITIES

• Provide executive support to senior-level executives and their teams

• Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access

• Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team

• Distribute department mail; arrange messenger and overnight package services

• Arrange & manage travel including flights, hotels, and rental vehicles

• Prepare expense reports

• Create and prepare presentations, spreadsheets, and memos.

• Maintain/archive files that may contain confidential information

• Prepare and launch documents for e-signatures

• Onboard/offboard personnel

• Coordinate Facilities and IT requests

• Support Administrative Professional initiative

• Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items

• Organize team-building events

• Assist in projects as needed.

• Track SEPS contracts and approval flows

• Track and manage communication items including follow-ups, action items, and key correspondence across internal and external stakeholders

• Create monthly SEPS Newsletters and similar artifacts

• Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops

• Perform other related duties as assigned

• Liaise and build relationships with other groups within the organization

• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above

QUALIFICATIONS FOR POSITION

Your qualifications and experience should include:

• College degree preferred

• Minimum of 5 years executive level administrative experience

• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team

• Ability to work under pressure, multitask, and problem solve

• Excellent communication skills, both written and oral

• Collaborative team player, working professionally with other departments and assistants

• Fluent in Japanese required.

• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote

• Must be authorized to work in the United States.

Benefits:

SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.

**What we offer you…