Executive Assistant, Part-Time - Home-Based Office

POSITION SUMMARY

A small two-business operation seeks a part-time Executive Assistant to provide morning desk support, records administration and general errand coverage. The role suits an organised, punctual individual who works well alongside a principal and takes ownership of routine administration without supervision. No finance or trading background is required.

WORK ENVIRONMENT - PLEASE REVIEW BEFORE APPLYING

This position is based at a private residence in Cupertino. The workstation is located in a room that also serves as private living space. This is stated explicitly and up front so that candidates can make a fully informed decision before applying rather than on their first day.

The following terms apply and will be set out in writing:

• Fixed weekday morning hours only. This is not a live-in position. There is no evening, overnight or weekend work.

• The role comprises desk support, records administration and errands only. It does not include personal care, cleaning, cooking, or childcare of any kind.

• Candidates retain their phone at all times, take breaks at their own discretion, and are encouraged to share their work location with a third party.

• Full name and address will be provided prior to any offer being accepted.

• First-round interviews are conducted by video.

• A written engagement agreement covering hours, compensation, duties and conduct will be signed by both parties before the start date.

If this environment is not suitable for you, please do not apply. No explanation is required and no offence will be taken.

KEY RESPONSIBILITIES

• Provide live desk support during weekday morning working hours: organising files and on-screen materials, capturing screenshots, reading figures aloud, and maintaining the daily schedule

• Take dictation and typed notes, including entering written instructions into business software

• Maintain spreadsheets, logs and trackers to a high standard of accuracy

• Complete local errands (postal services, collections, returns, supplies)

• Maintain inbox, calendar and filing systems

SCOPE LIMITATIONS

• The position carries no trading authority, no financial decision-making and no handling of funds. All financial decisions and order entry remain solely with the principal.

• No account credentials or system passwords are shared with this position.

REQUIRED ATTRIBUTES

• Availability from 6:30 AM on weekdays. Candidates unable to commit to this reliably should not apply

• Consistent punctuality and attendance - the principal requirement of the role

• Competent computer user, comfortable operating multiple applications and displays concurrently

• Fast, accurate typing and clear written English

• Sound judgement and discretion with confidential business information

• Reliable personal transportation for local errands

COMPENSATION AND SCHEDULE

• $22.00 per hour, W-2 employment

• Approximately 15 hours per week

• Weekday mornings, approximately 6:30 AM to 10:00 AM

• Ongoing position with scope for additional hours as the businesses develop

APPLICATION REQUIREMENTS

Applications that do not address the following three questions will not be reviewed:

1. Can you reliably commit to a 6:30 AM weekday start? Please answer candidly; this is the most common reason such roles fail.

2. Describe your level of computer proficiency: which applications do you use daily, and what is your approximate typing speed?

3. Which area do you reside in, and do you have reliable personal transportation?

SELECTION PROCESS

Shortlisted candidates complete one paid trial session - a short morning of note-taking and consolidating records into a spreadsheet - compensated at the advertised rate, prior to any final decision.

Pay: $22.00 per hour

Work Location: In person