Executive Assistant

We are hiring for a Executive Assistant to join a well-known, international City-based law firm.

You will be joining the Property & Workplace function which is a dynamic and integral part of the firm’s central management team and is led by the Director of Property & Workplace, who reports directly to the Managing Partner.

Key Responsibilities

Executive & PA Support

• Provide comprehensive executive and PA support to the Director of Property & Workplace, maintaining the highest levels of discretion and confidentiality.
• Manage a complex and demanding diary, anticipating priorities and ensuring the Director is fully prepared for meetings and engagements.
• Draft and coordinate correspondence, meeting agendas and minutes.
• Prepare briefing materials and supporting documentation ahead of meetings.
• Process expenses and invoices on behalf of the Director.
• Assist with inbox management, prioritising communications and actioning matters as required.
• Coordinate travel arrangements and logistics.

Reporting & Communications

• Act as the central conduit for information between the Director and the five Property & Workplace teams.
• Coordinate the collection, collation and presentation of monthly reporting across all functions.
• Support the preparation of reports and presentations for senior leadership, management committees and wider business updates.
• Produce high-quality PowerPoint presentations in line with corporate branding standards.
• Draft and coordinate internal communications on behalf of the Director.

Coordination & Stakeholder Management

• Serve as the key liaison between the Director and the Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams.
• Coordinate departmental activities, priorities and actions to support strategic objectives.
• Build strong relationships across the business and act as a professional point of contact for stakeholders at all levels.
• Assist with the organisation of internal and external meetings and events.
• Coordinate holiday planning and resource coverage across teams where required.
• Administration
• Maintain accurate filing systems and departmental records.
• Manage incoming correspondence and telephone enquiries efficiently.
• Maintain CRM and contact management data, ensuring information remains accurate and up to date.
• Demonstrate commercial awareness and proactively identify matters requiring the Director’s attention.

Candidate Profile

Essential Experience & Skills

• Previous experience in a PA, Executive Assistant, Coordinator or Executive Support position within a professional services or corporate environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience supporting senior stakeholders at Director level or above.
• Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.
• Experience working across multiple teams and functions.
• Strong stakeholder management and relationship-building capabilities.
• High levels of discretion, professionalism and sound judgement.
• Ability to remain calm and effective in a fast-paced environment.
• A proactive approach with the confidence to anticipate needs and take initiative.

Personal Attributes

• Versatile and comfortable managing a varied workload.
• Diligent, highly organised and detail-focused.
• Approachable with strong interpersonal skills.
• Adaptable and responsive to changing priorities.
• Collaborative and service-oriented.

What’s on Offer

• Opportunity to work within a prestigious City law firm.
• Exposure to senior leadership and strategic business operations.
• Modern, state-of-the-art office environment in the City of London.
• Collaborative and inclusive culture.
• Competitive salary and benefits package.

For more information please apply directly or contact Jess from AJ Chambers.