Executive Assistant to Chief Executive Officer

Company Overview

Steiner is a leader in real estate development, construction, and media infrastructure.

Our portfolio includes Steiner Studios, a state-of-the-art film and television production facility in Brooklyn, New York. At full buildout, the 60-acre campus will span more than 1.6 million square feet, making it one of the largest production facilities in the country.

Through Steiner NYC, we have developed more than 10 million square feet of residential, retail, commercial, industrial, and specialty-use properties. We own, develop, build, and manage projects that help shape communities across New York and New Jersey.

Job Description

Steiner is seeking an Executive Assistant to provide a broad range of administrative support to the CEO, as well as provide hands-on office support to the entire staff in a fast-paced environment. This person must be extremely detail-oriented, a team player and able to prioritize work under deadline pressure. The candidate must exercise initiative, be highly organized and capable of multi-tasking.

Responsibilities

• Assist with document preparation, including letters, leases, proposals and legal agreements
• Create corresponding files and follow the existing document tracking process
• Manage high volume departmental physical and digital filing systems
• Answer and respond to phone calls, communicate messages and information to the CEO and the entire staff
• Maintain the CEO’s calendar, including scheduling meetings, appointments, teleconferences, and travel agendas. Exercise discretion in committing time and evaluating needs.
• Handle confidential documents and email correspondence with discretion and timeliness
• Help organize in-office events and meetings, including management of conference rooms, food orders, and greeting guests
• Assist with special projects (i.e. research, event planning, merchandise management)
• General administrative duties (i.e. answering/transferring phone calls, copying, filing, and mailings)
• Additional ad-hoc requests as needed
• Proactively provide input for ways to improve structures and efficiencies

Qualifications

• BA/BS degree
• Minimum 2 years of experience working in an office
• Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Workshare Compare, a plus
• Sweats the small stuff, strong attention to detail and accuracy, particularly when under pressure
• Excellent verbal and written communication skills
• Exceptional ability to organize work and tasks, and excellent follow-through
• Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
• Ability to interface effectively with all levels of staff within the company
• Demonstrated ability to take initiative, anticipate needs and exercise sound judgment
• Demonstrated passion for learning new things and continuous improvement
• Ability to work overtime when needed

Work Environment

This position is performed in a professional office environment and requires regular interaction with employees, vendors, customers, and management.

Company Benefits

• Company-paid medical, dental, vision, and life insurance
• SIMPLE IRA with company match
• Paid vacation, holidays, sick leave, and personal time
• On-site fitness center membership

Compensation

Base Salary: $55,000 - $65,000/year

• This range represents anticipated starting salary range for this position, in addition to competitive benefits. We carefully assess and consider several factors with each candidate, including role-related knowledge, experience and skills. Compensation may vary based on these considerations.