Accounting/Admin Assistant- 1 year QuickBooks experience required

Overview
We are seeking a detail-oriented and organized Administrative/Accounting Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring effective communication, and providing exceptional customer support. This position requires proficiency in various office tasks and a commitment to maintaining a professional environment.

Duties

• Assist with data input responsibilities and provide support to the Accounting Department
• Reconciles customer payments against open invoices
• Prepares bank deposits
• Inputs vendor invoices and processes vendor payments in accordance with internal accounting policies
• Responds to vendor inquiries and resolves any discrepancies in billings and payments
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and maintain the office filing system
• Manage front desk operations, greeting visitors and directing them appropriately.
• Handle incoming phone calls and respond to inquiries with professionalism and courtesy.
• Provide customer support by assisting clients with their needs and addressing any concerns.
• Maintain accurate filing systems for documents, ensuring easy retrieval of information.
• Perform data entry tasks, including typing reports and correspondence efficiently.
• Assist with Production as needed. Shipping out posters.
• Utilize computerized systems to track office supplies, manage inventory, and order materials as needed.

Skills

• Strong customer support skills with a focus on delivering high-quality service.
• Experience in Shipping, phone systems, QuickBooks a HUGE PLUS.
• Proficient in using phone systems and office equipment effectively.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Competent in filing, typing, and maintaining accurate records in an office environment.
• Familiarity with administrative duties such as production, data entry, and document management is essential.

Join our dedicated team as an Administrative/Accounting Assistant where you will contribute with a great learning while ensuring smooth operational processes within the organization.

Job Types: Part-time, Contract

Pay: $21.00 - $24.00 per hour

Ability to Commute:

• San Diego, CA 92123 (Required)

Ability to Relocate:

• San Diego, CA 92123: Relocate before starting work (Required)

Work Location: In person