Executive Assistant

Who We’re Looking For

A dynamic and highly motivated Bilingual Executive Assistant (English and Japanese) is sought to provide primary executive support to the Group Vice President and shared administrative support to additional leadership team member

What You’ll Be Doing

• Executive support Provide dependable and proactive administrative assistance, staying informed of departmental needs, projects, issues, meetings, and correspondence.
• Primary support Serve as the main executive assistant to the Group Vice President.
• Shared support Assist other leadership team members, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance.
• Meeting coordination Schedule and organize meetings and conferences, including:
• Coordination of schedules and logistics
• Travel arrangements
• Venue selection and negotiation
• Preparation of materials
• Communications management
• Expense management Process and track expense reports.
• Cross-cultural protocols Navigate and adapt to both Japanese and American business practices.

Requirements – What You Bring

• Bilingual proficiency Written and verbal fluency in both English and Japanese (critical requirement).
• Executive assistant experience Prior administrative support experience, preferably supporting executives.
• Cross-cultural knowledge Understanding of Japanese and American business characteristics and protocols.
• Technical skills Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook) and collaboration platforms such as Slack and Zoom.
• Communication skills Excellent written and verbal communication abilities.
• Organizational skills Highly detail-oriented with strong organizational capabilities.