Admin Assistant - P.I Clinical Negligence

ADMINISTRATIVE ASSISTANT

Hours

Full-time, 9:30am – 5.30pm

Department

Personal Injury Clinical Negligence

We are seeking an Administrative Assistant to join our Personal Injury and Clinical Negligence department in Putney. The team has a national reputation for excellence in this area of work and a high reputation in the profession. Reporting to the Executive Assistant you will assist the department with general administrative support.

Technical skills and expertise

• Excellent attention to detail
• An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team
• Someone wishing to develop their skills and experience.
• Good literacy and numeracy standards, IT literate, proficiency in excel is essential
• A person who may have a particular higher level skill such as accounting or IT would be desirable

The Role

Duties include but are not limited to:

Document Production

• To use Multi-Function Devices (MFD’s) and/or copiers for the purpose of copying, scanning, printing and finishing.
• To produce accurate typed documents in accordance with the Firm’s style and standards whether originated by audio dictation, email or manuscript drafts or from existing saved documents.
• To produce routine reports.
• To assemble and/or check electronic or printed documents including accurate proof reading.
• To have a good standard of written English and solid numeracy.

Record keeping

• To ensure that files (both physical and electronic) are efficiently, accurately and regularly maintained.
• Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced) to file and maintain all emails in appropriate client directories.
• A thorough knowledge of and timely adherence to the Firm’s file maintenance procedures.
• To be able to accurately and quickly enter electronic data.

File opening and closing

• Thorough knowledge of and timely adherence to the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.

Financial support

• Assisting the fee earner with completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims.
• Being able to enter time manually on behalf of a fee earner if required.

Internal administration

• To support the fee earner(s) through the efficient operation of all the Firm’s administrative procedures and policies.
• Assisting in booking fee earners on conferences and courses.
• Proactively maintaining MFD/departmental stationery supplies and local kitchen supplies.
• Thorough knowledge of all internal policies and procedures, including booking couriers/taxis, booking external/float temps and knowledge of outsourcing procedures for copying/printing.

Professional Standards:

• To work and behave in a professional manner and to a high ethical standard.
• Comply with procedures set out in the Office Manual.
• Carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
• Treat all information about the Firm and its client and their business as wholly confidential.

Salary and benefits

We offer competitive salaries and generous benefits.

For more information or to apply please follow the link on the portal.

We welcome direct applications. If you would like any further information about the firm please contact a member of the HR team.

We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender Identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.