Executive Assistant to Principal

About the role

Balen Real Estate is looking for a highly capable Executive Assistant to serve as the right hand to the Principal — effectively the second-in-command of the business. This is not a task-runner position. You’ll be the person who keeps the operation moving when the Principal is in the field, in a closing, or in a meeting: anticipating needs, protecting the calendar, managing transactions, important clients vendors and making sound decisions on the Principal’s behalf.

Because you’ll be close to every part of the business, a being licensed real estate professional with minimum 2 years real experience a must. You already understand contracts, timelines, clients, and how deals actually get done — so you can step in with judgment, not just follow instructions.

We’re a fast-growing firm — over the past five years, Balen Real Estate has grown its income five-fold. We are now in the second stage of development where we are expanding staff. The person in this role will directly contribute to (and share in) this continued growth.

Our office is in the heart of Greenwich Village, one of the most exciting neighborhoods in New York and a place our team genuinely loves coming to work every day.

What you’ll do

• Manage the principals calendar, inbox, calls, and daily priorities, and represent the Principal professionally with clients, agents, vendors, and partners
• Own transaction coordination from contract to close: track deadlines, contingencies, documents, and follow-ups.
• Keep deals and projects on schedule by anticipating what’s next and handling it before it becomes urgent
• Help Prepare listings, marketing materials, agreements.
• Serve as the point of contact when the Principal is unavailable, using sound judgment to triage, decide, and escalate appropriately
• Maintain organized systems, CRM/database records, and files so information is always current and easy to find

Requirements

• Active real estate license (required)
• Minimum 2 years in a real estate role (agent, transaction coordinator, brokerage operations, or similar
• Proficient in software technology - Microsoft Outlook, Excel, Adobe, Paint, Claude, CRM. Ability to constantly learn new software.

Why you’ll want this job

• A true second-in-command role with real responsibility and influence — not a support-desk job
• Direct mentorship from the Principal and a front-row seat to how a successful, growing real estate business runs
• Learn commercial real estate from the inside — expand well beyond residential
• Liberal bonuses performance based bonuses
• You’ll directly contribute to the growth of the company — and be recognized for it
• Join a firm which is growing.
• Work in the heart of Greenwich Village — a neighborhood our whole team loves
• Paid overtime hours
• Evening Travel expenses covered
• Consistent Mentorship including learning commercial real estate
• Potential to work your some of the owners residential and commercial deals and earn commissions.
• Profit sharing

Balen Real Estate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• Paid time off
• Professional development assistance

Education:

• Bachelor’s (Required)

Experience:

• Real estate : 2 years (Required)

License/Certification:

• Real Estate License (Required)

Work Location: In person