Executive Assistant / Patient Coordinator

Full-time Executive Assistant / Patient Coordinator

AIM Center for Personalized Medicine, founded by Dr. Tania Dempsey, is an internationally recognized integrative medicine practice treating complex chronic conditions including MCAS, autoimmune disease, mold toxicity and vector-borne illnesses. We are hiring a Executive Assistant / Patient Care Coordinator to support Dr. Dempsey across her professional and clinical responsibilities, while also being one of the first friendly faces our patients come to know. Every day brings something a little different, one moment you might be booking a flight for a speaking engagement, the next you are on the phone with a patient who just needs a reassuring voice.

What You’ll Do

Working Alongside Dr. Dempsey

· Screen, prioritize, and manage email correspondence on behalf of Dr. Dempsey

· Manage calendar and scheduling across multiple professional commitments

· Address requests and inquiries from organizations, committees and colleagues

· Coordinate and schedule podcast guests for Mast Cell Matters and manage related communications

· Arrange travel for conferences and speaking engagements, including flights, accommodations, and itineraries

· Create PowerPoint presentations for Dr. Dempsey’s speaking engagements, masterclasses, and professional events

Caring for Our Patients

· Manage Dr. Dempsey’s in-office patient scheduling and coordinate follow ups and care logistics

· Help out at the front desk and the supplement store as needed

· Answer patient calls, emails, and messages with warmth and patience

· Support AIM Practice Manager as needed

Provide Additional Support

· Assist with posting to social media

· Create patient and practitioner newsletters

· Light research and assistance with special projects as needed

Who Thrives Here

· Three to five years of executive assistant or administrative experience, ideally in a medical setting

· Sharp attention to detail - you catch the small details others tend to miss

· Clear communication and genuine care for patients navigating health challenges

· Experience with EMR systems, Microsoft, Excel, Word, Mac, Outlook and Asana

· Discreet with confidential information, and thrives in a fast paced, evolving environment

· Experience supporting C-Suite executives is a plus

Why Join AIM Center

· Work directly with an internationally recognized physician, researcher, and thought leader

· You will work in a welcoming, friendly and inclusive work environment with a highly supportive team

· Paid time off, generous supplement store discounts, and access to our in office treatments

Schedule and Location

This is an in-office position in Purchase, NY, Monday through Friday from 9:00 am to 5:30 pm, with occasional flexibility to stay later (overtime after 40 hours).

How to Apply

Before applying, please visit www.drtaniadempsey.com to get to know our approach to medicine and the team behind it.

Send your resume and a cover letter sharing why this role interests you to [email protected] with the subject line “Executive Assistant Application”.

Applications without a cover letter, or not emailed directly to the Hiring Manager, will not be considered.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person