Executive Assistant

Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office.

Responsibilities

• Provide high-level executive and administrative support to the CFO
• Maintain the CFO’s schedule, prepare meeting agendas, presentations, reports, and minutes, and follow up on action items
• Process day-to-day financial administration using QuickBooks, ensuring accurate and timely recordkeeping.
• Perform bank reconciliations and assist with maintaining accurate cash balances across company accounts.
• Record customer deposits, outgoing transfers, electronic payments, and other banking transactions.
• Maintain an accurate log of all incoming funds, ensuring receipts and deposits are recorded and reconciled promptly.
• Support monthly financial reporting by preparing schedules, gathering documentation, and coordinating finance deadlines.
• Assist with accounts payable and receivable activities, invoice processing, expense management, and maintaining financial records.
• Coordinate documentation and information requests for audits, banking, compliance, and board reporting while maintaining strict confidentiality.
• Liaise with internal departments, external accountants, banks, and vendors to support the smooth

Requirements

• 3–5 years’ experience in an Executive Assistant, Finance Administrator, Accounting Assistant, or similar role supporting senior leadership
• Proficiency in QuickBooks with hands-on experience maintaining accurate financial record
• Experience performing bank reconciliations, recording deposits, outgoing transfers, and maintaining cash receipt logs
• Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles
• Excellent organizational skills

JobID: EA