Executive Assistant

Remote candidates are acceptable, but local candidates in the Portland, OR area will be strongly preferred. Working horus 8:00 AM – 5:00 PM PST

Role Summary:

We are seeking an experienced Executive Assistant to provide administrative support for senior leaders and their teams. This is a traditional Executive Assistant role focused on calendar management, travel coordination, expense processing, meeting logistics, and general administrative support.

Key Responsibilities:

• Manage complex calendars and scheduling across multiple stakeholders and time zones.
• Coordinate business travel and manage travel bookings.
• Process and reconcile expense reports using Concur.
• Coordinate meetings, offsites, and events, including vendor coordination.
• Provide administrative support for team meetings, recognition programs, and other organizational activities.
• Proactively manage competing priorities and resolve scheduling conflicts.
• Prepare routine and advanced correspondence, including letters, memoranda, and reports.
• Handle confidential and time-sensitive information with professionalism and discretion.
• Support day-to-day administrative operations and anticipate leadership needs.

Qualifications:

• 5+ years of Executive Assistant or Administrative Assistant experience preferred.
• Strong proficiency with Microsoft Office, particularly Outlook calendaring.
• Exceptional organizational, communication, and interpersonal skills.
• Experience supporting multiple leaders and managing complex scheduling requests.
• Ability to prioritize effectively, think strategically, and proactively identify solutions.
• Experience with Concur, travel booking tools, and AI productivity tools (such as Microsoft Copilot) is a plus.
• Experience coordinating across multiple time zones is highly desirable.
• Associate’s degree or equivalent experience preferred.

Additional Information:

• Supports a global organization, so experience coordinating across multiple time zones is beneficial.
• Up to two interview rounds, including an initial screening followed by interviews with hiring leaders.
• Strong judgment, proactive calendar management, and the ability to balance competing priorities are essential for success in this role.