Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and facilitating effective communication across teams. Your proactive approach, exceptional organizational skills, and attention to detail will help drive efficiency and productivity. This paid position offers an exciting opportunity to be at the heart of our organization’s success, supporting executives in achieving their goals with confidence and ease.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for executive leadership.
• Prepare and organize documents, reports, presentations, and correspondence with accuracy and professionalism.
• Handle incoming calls with excellent phone etiquette, directing inquiries appropriately and taking detailed messages when necessary.
• Perform data entry tasks using tools such as QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records.
• Assist with travel arrangements, including booking flights, accommodations, and transportation logistics.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of information.
• Support special projects by conducting research, compiling data, and preparing summaries as needed.

Requirements

• Proven administrative experience supporting executives or senior management in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and familiarity with QuickBooks for financial record keeping.
• Excellent data entry skills combined with fast typing speed to handle clerical tasks efficiently.
• Demonstrated office experience including managing correspondence, scheduling, and document preparation.
• Exceptional phone etiquette with clear communication skills.
• Ability to adapt quickly to changing priorities while maintaining attention to detail.

Join us as an Executive Assistant and become a key contributor to our organization’s success! Your energy, professionalism, and dedication will help streamline operations and support our leadership team in reaching new heights.

Pay: £35,000.00-£45,000.00 per year

Benefits:

• Financial planning services
• Health & wellbeing programme
• Life insurance
• Private medical insurance

Work Location: In person