Executive and Operations Assistant

Executive and Operations Assistant

Location: Solon, Ohio (primarily in-person with occasional remote flexibility)

Pay: $18–$25 per hour (based on experience)

Schedule: Around 32 hours per week Flexible hours

About the Role

Do you love organization, solving problems, and helping ambitious people accomplish big goals?

I’m seeking a highly organized, trustworthy, and energetic Operations and executive assistant to support me across several businesses and organizations. This is a unique opportunity to work behind the scenes with an entrepreneur involved in hospitality, retail, nonprofit leadership, business development, and community engagement.

No two days are the same. One morning you may be helping coordinate catering orders, another afternoon preparing for a Chamber of Commerce event, and the next day organizing projects for multiple businesses.

If you thrive in a fast-paced environment, enjoy learning new things, and love helping others stay organized, I’d love to meet you.

About Me

I currently serve as:

• President & CEO of a local Chamber of Commerce
• Co-owner and Operator of a restaurant and bar
• Owner of two Coffee shop locations
• Active community leader involved in business development, networking, marketing, and special events

Because I wear many hats, I need someone who enjoys helping bring order to organized chaos.

Responsibilities

Administrative Support

• Manage calendars and scheduling
• Coordinate meetings and appointments
• Screen and prioritize emails
• Prepare correspondence and documents
• Take meeting notes and track action items
• Organize digital files and paperwork

Business Operations

• Assist with projects across multiple businesses
• Coordinate with vendors and suppliers
• Help organize catering, events, and promotions
• Research products, services, and business opportunities
• Follow up on ongoing projects
• Maintain spreadsheets and project trackers

Chamber of Commerce Support

• Assist with member communications
• Prepare materials for meetings and events
• Coordinate networking events
• Help maintain member databases
• Assist with newsletters and marketing initiatives

Marketing & Social Media

• Help create social media content
• Coordinate photography and marketing materials
• Update websites and online listings
• Assist with promotional campaigns
• Help organize marketing calendars

Personal Assistance

• Run occasional errands
• Help coordinate travel arrangements
• Organize personal and professional tasks
• Assist with special projects as needed

Qualifications

I am looking for someone who is:

• Extremely organized
• Dependable and trustworthy
• Professional and personable
• Detail-oriented
• Self-motivated
• Able to multitask
• Comfortable working independently
• Positive with a “figure it out” attitude
• Excellent at communicating with people

Preferred Experience

• Administrative Assistant
• Executive Assistant
• Office Manager
• Hospitality
• Event Planning
• Marketing
• Customer Service
• Small Business Operations

Technology Skills

Experience with some of the following is helpful:

• Microsoft Office
• Canva
• Constant Contact
• Social media platforms
• Excel
• Email management (Outlook)
• Calendar management
• AI tools such as ChatGPT (or willingness to learn)

What You’ll Gain

This position offers much more than administrative work.

You’ll gain firsthand experience working alongside an entrepreneur involved in:

• Business ownership
• Restaurant operations
• Coffee shop management
• Marketing
• Community leadership
• Economic development
• Event planning
• Networking
• Strategic planning

You’ll see how businesses grow from the inside and have opportunities to contribute ideas and take ownership of meaningful projects.

Compensation & Benefits

• $18–25/hour depending on experience
• Around 32 flexible hours each week
• Flexible scheduling depending on events we are hosting.
• Opportunities for growth and increased responsibility
• Employee discounts at Coffee shops and restaurants.
• A collaborative, supportive work environment
• The chance to make a meaningful impact on local businesses and the community

How to Apply

Please send:

• Your resume
• A brief introduction telling me why this position interests you
• Two professional references

We’re looking for someone who values integrity, initiative, and exceptional organization—and who is excited to grow alongside several…