Executive Assistant

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.

Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.

We build, we create value and we’re always looking towards what’s next.

Job Summary Hudson Pacific Properties seeks a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the EVP overseeing Investor Relations, Corporate and Property Marketing, and Internal and External Communications. This role serves as a key partner to the executive and broader department, helping to manage priorities, facilitate investor engagement activities, and support marketing and communications programs. The ideal candidate exercises exceptional judgment, discretion, and professionalism, managing multiple priorities and deadlines while anticipating needs and driving projects to completion.

What You’ll Do Executive & Administrative Support

• Manage a complex executive calendar, coordinating meetings and priorities with senior leadership, investors, analysts, Board-related contacts, external partners, and internal stakeholders.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, conference registrations, itineraries, agendas, and supporting materials.
• Screen and prioritize communications, schedule meetings and conference calls, and ensure timely follow-up on key action items.
• Assist with preparation, formatting, distribution of presentations, reports, correspondence, meeting materials, and other business documents.
• Process expense reports, maintain department files and records, and continuously improve administrative processes and workflows.
• Exercise discretion and maintain confidentiality when handling sensitive business, financial, and personnel information.
• Coordinate executive hospitality and meeting support, including arranging meals, coffee service, and catering.

Investor Relations Support

• Support the quarterly earnings process, including earnings call logistics, scheduling, preparation and distribution of materials, analyst outreach coordination, and meeting management.
• Manage and maintain the investor CRM database, including investor and analyst contacts, meeting logs, correspondence, engagement activity, market intelligence, and track related follow-up items and deadlines.
• Coordinate investor meetings, property tours, non-deal roadshows, analyst interactions, conference participation, and other investor engagement activities.
• Support a polished and high-touch visitor experience for investor-facing meetings and events, including room reservations, catering, coffee service, visitor coordination, technology setup, materials preparation, agendas, and day-of support.
• Assist with preparation and organization of earnings materials, investor presentations, conference materials, and other investor-facing communications.
• Support ongoing management of the Investor Relations website, including coordinating content updates, maintaining investor-facing materials, monitoring for accuracy, and ensuring the site remains current.

Marketing & Communications Support

• Provide administrative and project support to the Marketing and Communications teams across corporate marketing, property marketing, public relations, internal communications, and branding initiatives.
• Assist with coordination of photo shoots, video productions, property marketing activities, sales and leasing events, promotional campaigns, and other marketing initia…