Executive Administrative Assistant I (Hybrid)

About Longroad Energy

Longroad Energy is a Boston, MA headquartered renewable energy developer focused on the development, ownership, and operation/asset management of wind, solar, and battery storage projects throughout North America. Founded in 2016, Longroad has developed more than 7.2 GW and owns 5.4 GW of wind, solar, and energy storage projects across the United States, with more than 34 GW of projects currently in development. Our vision is to create lasting value for our shareholders, communities, and employees by responsibly developing, owning, and operating renewable energy projects. We have assembled a world-class team with a passion for renewable energy innovation and a commitment to advancing the transition to clean energy.

Job Purpose

The Executive Assistant provides high-impact operational support to Longroad Energy’s Executive Team, serving as a trusted partner at the center of executive leadership. The person stepping into this position will exercise sound judgment, operate with autonomy, and bring genuine agility to supporting multiple executives who may have different working styles and preferences — adapting their approach to serve each principal in the way that works best for them.

Reporting primarily to the Chief Development Officer, this role will protect executive time for highest-value activities, and represent Longroad’s executives with professionalism and candor. This role will partner with our other Executive Assistant to maintain consistency in partnership approach and operating standards. Role is based in SF and will require in office 2-3 days a week.

Responsibilities

• Executive Time & Calendar Management – Own and actively manage calendars for the Chief Development Officer and other executives, making scheduling decisions with a high degree of autonomy based on each executive’s established priorities. Proactively protect time for high-value activities and flag conflicts for resolution. Recognize that each principal may have distinct working preferences and adapt accordingly.
• Email & Communications Management – Manage inboxes, triaging and filtering noise, flagging urgent matters, archiving, and drafting responses on non-risk-related matters. Represent the CDO in external and internal communications with a high level of professionalism and candor. Route external company inquiries to the appropriate parties, handling all sensitive communications with discretion.
• Executive Calendar Ownership – Own the executives calendar as it relates to department meetings and events, ensuring consistency in business rhythms and advance planning. Support the scheduling and preparation of staff meetings; agenda-setting and follow-up ownership rests with ELT members, though this role may provide supporting coordination as requested.
• Management Operating System Support – Serve as a key partner in maintaining the cadence and consistency of Longroad’s management operating systems as it pertains to your areas of support. Ensure recurring meetings and operating rhythms stay on the calendar with the right attendees, appropriate advance notice, and reliable execution. From time to time, identify and recommend process efficiencies where executives are involved, contributing a ground-level perspective on how operating rhythms can be strengthened.
• Stakeholder & Event Management – Execute full logistics for meetings as assigned, including scheduling, travel arrangements, meals, materials coordination, and on-site support. Assist in maintaining a structured approach to key internal and external stakeholder relationships, including consistent outreach cadence and relationship tracking. Support scheduling and preparation for high-priority executive engagements.
• Travel & Expense Support – Manage complex travel arrangements as needed, including itineraries, accommodations, and ground transportation. Handle expense reporting and reconciliation.
• Internal Communications & Events – Support the planning and execution of All Hands meetings, including slide development and logistics coordination. Manage corporate events such as holiday parties, team gatherings, and executive offsites. Aggregate and synthesize relevant external insights and industry information for executives based on business priorities.
• Office & Facilities – Manage day-to-day office needs including supply ordering and facilities basics. Serve as a professional and welcoming point of contact for visitors to the San Francisc…