Executive Assistant (CPO)
- Source: Greenhouse
- Apollo.io
- $159,000 to $198,700 /yr
- On-site
- San Francisco
- Full-Time
- C level
Job Description
- We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&D organization spanning Engineering, Product, Design, and Research
- This role is far more than calendar management
- The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment
- You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&D organization
- You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO’s time, attention, and follow-through aligned with the organization’s highest priorities
- The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment
- You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&D org
- This role is based in San Francisco
- Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&D operations, and cross-functional collaboration
- Own and proactively manage the CPO’s calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities
- Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning
- Handle CPO expense reporting, approvals, and administrative workflows
- Handle select personal and confidential requests for the CPO with discretion
- Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership
- Provide ad hoc operational assistance to the Product, Design, and Research teams as needed
- Provide focused coordination across the R&D leadership team, helping the CPO’s direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments
- Monitor and maintain visibility into the calendars of key R&D leaders, identifying scheduling conflicts and protecting focus time where needed
- Watch the CPO’s inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume
- Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed
- Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence
- Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings
- Handle select administrative requests and confidential matters with discretion
- Coordinate logistics for the CPO’s leadership, board-related, and strategic external meetings
- Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates
- Support preparation of board and leadership materials related to product strategy — deck coordination, pre-read circulation, and day-of execution — in partnership with the CEO’s and CFO’s teams as needed
- Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements
- Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO
- Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines
- Help the CPO’s organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering
- Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete
- Organize and support recurring R&D leadership meetings, monthly and quarterly business reviews, and key planning sessions
- Track action items, deliverables, and deadlines across the R&D orga…
Skills
- google-surveys
- google-workspace
- workspace
- slack
- greenhouse
