Executive Assistant & Office Manager

Our client, a leading Sephora makeup brand , is seeking an Executive Assistant & Office Manager to join the team in Los Angeles, CA on a hybrid schedule (4 days a week in-office, Fridays WFH). They are seeking someone highly organized, proactive, and resourceful to support the CEO, while taking ownership of the day-to-day workplace experience. This is an ideal opportunity for someone who thrives in a dynamic, entrepreneurial environment, enjoys being at the center of the action, and naturally brings structure and organization to a growing business.

Job Duties Include Executive Support

• Serve as a trusted partner to the CEO, helping maximize her time and stay ahead of priorities.
• Manage a complex calendar, scheduling, meeting logistics, and domestic/international travel.
• Prepare meeting materials, agendas, presentations, and follow-up items.
• Track priorities, deadlines, and deliverables to ensure nothing falls through the cracks.
• Support strategic initiatives and special projects as needed.
• Act as a liaison between the CEO and internal teams, investors, board members, partners, and vendors.
• Handle confidential information with discretion and sound judgment.
• Anticipate needs and proactively solve problems before they arise.

Office Management

• Own the day-to-day operations of the LA office, ensuring it is organized, welcoming, and running efficiently.
• Manage relationships with building management, facilities, vendors, and office service providers.
• Oversee office supplies, kitchen inventory, equipment, shipping, mail, maintenance, and general workplace needs.
• Coordinate new-hire office setup, access, workspaces, and supplies.
• Support team events, celebrations, lunches, gifting, and other culture-building initiatives.
• Identify and implement processes that improve office efficiency and employee experience.

Office Expansion & Projects

• Play a leading role in identifying and evaluating the company’s next office space.
• Partner with brokers, landlords, designers, contractors, and vendors throughout the office search and build-out.
• Help manage project timelines, budgets, and logistics related to the new workplace.
• Partner with leadership to create an office environment that reflects the company’s culture and supports collaboration and creativity.
• Coordinate the office relocation and ensure a smooth transition with minimal disruption.

Team & Project Coordination

• Help leadership and cross-functional teams stay organized around priorities, timelines, and deliverables.
• Coordinate company offsites, leadership meetings, team events, and internal gatherings.
• Support company-wide communications and meeting logistics.
• Jump into special projects and serve as a go-to resource for solving problems and keeping the business moving.

Job Qualifications Include

• 5+ years of experience supporting a Founder, CEO, or senior executive in an Executive Assistant, Chief of Staff, Office Manager, Operations, or similar role.
• Previous office management or workplace operations experience, ideally within a startup or high-growth environment.
• Exceptional organizational skills and attention to detail.
• Proactive, resourceful, and highly solutions-oriented with strong project management skills.
• Excellent communication skills, emotional intelligence, professionalism, and discretion.
• Comfortable managing multiple priorities and operating independently in a fast-paced environment.
• Proficiency with Google Workspace and modern productivity tools.
• Excited to work in person and play a central role in the office culture.
• This role is based in Los Angeles and requires four days per week in the office.
• Flexibility to occasionally adjust hours based on executive schedules, company events, or business needs.

Salary: $115K - $120K + bonus

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!

If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this lo…