Administrative Assistant to Chief Executive Officer

Company Description

Founded in 1978, West Coast Aerospace, Inc. is a leading manufacturer of precision-engineered aerospace fasteners serving both military and commercial aviation markets. Our products support mission-critical applications on aircraft produced by every major OEM airframe manufacturer.

With four facilities throughout Southern California, West Coast Aerospace combines advanced manufacturing technology, premium raw materials, and decades of engineering expertise to manufacture a comprehensive range of specialized aerospace fasteners. Our operations are supported by an AS9100-certified Quality Management System, reflecting our commitment to continuous improvement, regulatory compliance, and the delivery of products that meet the highest standards of quality and reliability.

Position Overview

West Coast Aerospace is seeking a highly motivated, resourceful, and strategic Executive Assistant to the Chief Executive Officer (CEO). This position goes well beyond the responsibilities of a traditional administrative assistant. The Executive Assistant will serve as a trusted partner to the CEO, helping manage executive priorities, coordinate strategic initiatives, oversee key projects, and ensure critical business objectives are executed efficiently and on schedule.

The ideal candidate is an exceptional organizer, proactive problem solver, and critical thinker who thrives in a fast-paced manufacturing environment. This individual must be able to anticipate needs, exercise sound judgment, adapt to changing priorities, and maintain the highest level of professionalism while handling highly confidential information with absolute discretion.

Key Responsibilities

• Partner directly with the CEO on strategic initiatives, special projects, and day-to-day business operations.
• Manage the CEO’s calendar, meetings, travel, priorities, and deadlines to maximize productivity and organizational effectiveness.
• Coordinate, prioritize, and monitor executive initiatives, ensuring projects remain on schedule and key milestones are achieved.
• Assist the CEO in delegating assignments to department leaders and tracking progress through successful completion.
• Organize executive meetings by preparing agendas, documenting meeting minutes, tracking action items, and ensuring timely follow-up.
• Conduct research, analyze data, and prepare reports and presentations to support executive decision-making.
• Draft professional correspondence, reports, presentations, and other executive communications.
• Serve as a liaison between the CEO and departments across the organization to facilitate communication, collaboration, and project execution.
• Anticipate challenges before they arise and proactively develop practical, solution-oriented recommendations.
• Manage multiple priorities simultaneously while maintaining exceptional attention to detail, organization, and accuracy.
• Handle sensitive business, financial, legal, and personnel matters with the highest degree of confidentiality and professionalism.
• Perform additional duties and special projects as assigned by the CEO.

Qualifications

Required

• Exceptional critical thinking, analytical, and problem-solving abilities.
• Outstanding organizational skills with meticulous attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and adapt quickly in a dynamic, fast-paced environment.
• Strong time management, organizational, and follow-through skills.
• High level of professionalism, integrity, discretion, and sound judgment.
• Demonstrated ability to maintain strict confidentiality.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Preferred

• Bachelor’s degree in Business Administration, Management, Human Resources, Communications, or a related field.
• Previous experience supporting a CEO, executive leadership team, or business owner.
• Experience working in manufacturing, aerospace, or another highly regulated industry.

What We’re Looking For

The ideal candidate is someone who:

• Thinks strategically and critically.
• Is proactive, resourceful, and solutions-oriented.
• Anticipates needs before they arise.
• Demonstrates exceptional professionalism, maturity, and discretion.
• Is dependable, trustworthy, and highly organized.
• Remains calm, composed, and effective under pressure.
• Exercises sound judgment and st…