Executive Assistant

About LegalZoom

LegalZoom is on a mission to help people navigate the legal system with confidence and clarity. As a leader in online legal services for over 25 years, we combine technology, attorney-led solutions, and expertise to protect the aspirations, lives, and legacies of millions of customers. If you’re ready to contribute to a collaborative, diverse, and distributed group of creative thinkers and problem-solvers, we can’t wait to meet you.

This hybrid position will work onsite at our Sherman Oaks, CA office 2-3 days a week

Human-in-the-Loop

At LegalZoom, we operate with a human-in-the-loop mode l, where AI enhances—rather than replaces—human judgment. We believe the strongest outcomes for our customers come from thoughtfully integrating human expertise with AI capabilities to improve accuracy, safety, and decision-making.

To align with our AI-integrated operating model, our interview process will assess AI fluency, curiosity, and measurable/impactful workflow integration.

Overview

We are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key prioritie

s.Here at LegalZoom, we look to the Executive Assistant (EA) team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization’s needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.

LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.

You will

• Support up to 6 SVP/VP level leaders across our organization
• Manage complex executive calendars, balancing competing priorities
• Drive cultural engagement within your organization and site
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader/s
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority
• Coordinate complex international and domestic travel
• Other miscellaneous administrative responsibilities

You have

• 5yrs executive support experience
• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader/s
• (s)Ability to leverage technology to drive efficiency
• Great communication: Communicate clearly, at multiple levels and with diverse audiences
• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support peer EAs
• Nimble: Flexible and responsive as schedules, priorities and business landscapes change and comfort managing through ambiguity
• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction
• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature
• Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values and ability to keep sensitive information confidential
• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail
• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed