Executive Assistant to the Founder & CEO

Executive Assistant to the Founder & CEO

Company: Serene Aesthetics & Wellness MedSpa
Location: Modesto, California
Employment Type: Full-Time, On-Site
Start Date: Immediate opening

About the Position

Serene Aesthetics & Wellness MedSpa is seeking an experienced, highly organized, and proactive Executive Assistant to provide direct support to our Founder and CEO.

This is more than a traditional administrative position. The Executive Assistant will help manage daily priorities, strengthen internal organization, coordinate projects, maintain important systems, and support the Founder and CEO during meetings, networking opportunities, business events, and community engagements.

The ideal candidate is dependable, resourceful, confident, and able to anticipate needs before they arise. This person should be comfortable working in a growing business where priorities may change and strong communication, discretion, and follow-through are essential.

Key Responsibilities

• Manage the Founder and CEO’s calendar, appointments, meetings, and daily priorities
• Organize email correspondence, documents, records, reminders, and follow-up items
• Prepare meeting agendas, take notes, and track action items through completion
• Coordinate internal projects, vendors, team communication, and business deadlines
• Develop and maintain organized administrative systems and standard procedures
• Assist with professional networking, community outreach, partnerships, and special events
• Communicate professionally with patients, business partners, vendors, and community contacts
• Help coordinate travel arrangements, reservations, itineraries, and event logistics when needed
• Prepare presentations, reports, correspondence, and other executive materials
• Handle confidential business and personal information with discretion
• Identify potential scheduling conflicts, missed follow-ups, and operational needs before they become problems
• Provide additional executive and administrative support as business needs evolve

Required Qualifications

• Previous experience supporting an executive, business owner, senior leader, or similar decision-maker
• Professional networking, relationship-building, or community outreach experience
• Professional fluency in both English and Spanish
• Excellent written and verbal communication skills
• Strong organizational, time-management, and problem-solving abilities
• Ability to prioritize multiple responsibilities without losing attention to detail
• Strong proficiency with email, calendars, cloud-based documents, spreadsheets, and administrative systems
• Consistent attendance, dependability, and professional follow-through
• Ability to work full-time on-site and attend occasional evening meetings, networking functions, or special events with advance notice
• High level of professionalism, emotional intelligence, confidentiality, and sound judgment

Preferred Qualifications

• Experience within aesthetics, wellness, healthcare, hospitality, or another service-focused industry
• Experience assisting with business operations, systems, event coordination, or project management
• Familiarity with customer relationship management, scheduling, or workflow platforms

What This Opportunity Offers

This is an opportunity to work directly alongside the Founder and CEO of a growing aesthetics and wellness organization. The right candidate will play an important role in supporting business growth, improving organization, building professional relationships, and helping bring new projects to life.

How to Apply

Please email your résumé and a brief introduction explaining why you would be a strong fit for this position to:

[email protected]

Pay: $52,000.00 - $78,000.00 per year

Work Location: In person