Executive Assistant to CEO

Executive Assistant to the Founder & CEO

Location: Brooklyn, NY (On-site)

Company: The Renatural

About Us:

The Renatural is building the future of premium hair manufacturing.

We’re combining robotics, proprietary manufacturing technology, and world-class product design to create the most realistic wigs ever made. Backed by leading venture capital investors and having raised over $6M to date, we’re preparing for our first large-scale launch before scaling manufacturing globally.

We’re a fast-moving startup where everyone contributes beyond their job description. If you enjoy solving problems, creating order from chaos, and helping build a company from the ground up, we’d love to meet you.

About the Role

We’re looking for an exceptionally organized, proactive Executive Assistant to work directly with our Founder & CEO.

This is not a traditional calendar management role.

You’ll become the operational backbone of the company, ensuring the hundreds of small but essential tasks that keep a startup running happen without the founder needing to think about them.

Your goal is simple:

What You’ll Own -

Founder Support

• Calendar management
• Inbox management
• Travel coordination
• Meeting preparation
• Follow-ups and action items
• Document preparation
• Personal administrative support where appropriate

Office Operations

Own the day-to-day running of our Brooklyn office.

Including:

• Office supplies
• Snacks and beverages
• Cleaning supplies
• Printer supplies
• Lab Laundry coordination
• Storage organization
• Deliveries
• Shipping and receiving
• Office appearance
• Vendor coordination

Facilities & Vendors

Manage relationships with:

• Verizon
• Building management
• HVAC vendors
• Cleaning services
• Apple Business
• Office subscriptions
• Water delivery
• Equipment servicing

Submit work orders, schedule maintenance, and ensure issues are resolved quickly.

Employee Operations

Support employee administration, including:

• Equipment setup
• Employee onboarding logistics
• Justworks administration
• Benefits coordination
• Timecard follow-up
• Keeping employee documentation organized

Purchasing & Procurement

Coordinate purchasing across the company.

Examples include:

• Production materials
• Office purchases
• Equipment orders
• Shipping supplies
• Vendor quotes
• Tracking deliveries

Finance Administration

Work closely with the Founder and Fractional CFO to support administrative finance tasks.

Including:

• Organizing receipts
• Tracking invoices
• Following up with vendors
• Subscription management
• Expense reconciliation
• Renewals and cancellations

Company Operations

Help keep the business running smoothly by:

• Tracking recurring operational tasks
• Maintaining internal documentation
• Following up with team members
• Keeping projects moving
• Identifying inefficiencies before they become problems

We’re Looking For Someone Who

• Loves creating systems and organization
• Notices problems before anyone else does
• Is highly reliable and detail-oriented
• Can juggle many moving priorities
• Is resourceful and comfortable figuring things out independently
• Communicates clearly and professionally
• Thrives in a fast-paced startup environment
• Enjoys wearing many hats

Nice to Have

• Experience supporting a startup founder or executive
• Experience with Google Workspace, Slack, Notion, and Justworks
• Vendor management experience
• Office management experience
• Event or travel coordination experience

Compensation

• Competitive salary
• Equity
• Health benefits
• Opportunity to grow into a Chief of Staff or Operations leadership role as the company scales

Pay: $90,000.00 - $105,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Health savings account
• Paid time off

Work Location: In person