Assistant Company Secretary

Job Title: Assistant Company Secretary / Executive Personal Assistant

Company: Forever Care Disability Centre
Location: Sydney, NSW
Employment Type: Full-Time
Salary: To be discussed in person, based on experience, capability, and suitability for the role.
Additional Benefits: Performance-based incentives and additional rewards may be offered for successfully completing certain projects, responsibilities, or high-priority tasks.

About the Company

Forever Care Disability Centre is a growing NDIS provider based in Sydney, delivering professional disability support services, including Supported Independent Living, daily personal supports, community participation, accommodation support, and related care services.

Our company is also involved in property, construction, council-related matters, business development, compliance, accounting coordination, and operational management. This role is an important and high-responsibility position within the company and involves working directly with the company directors, Amir and Eddy.

About the Role

We are seeking a highly professional, organised, reliable, and committed Assistant Company Secretary / Executive Personal Assistant to support the directors across multiple areas of the business.

This is not a basic administration role. This is a serious and high-responsibility position for someone who wants to grow, learn, and become closely involved in the daily operation and future development of a growing company.

The successful applicant will be trusted with confidential information, important business tasks, professional communication, and direct support to management. This is a strong opportunity for the right person to gain valuable experience across NDIS, business administration, rostering, accounting, construction, property, council processes, compliance, and executive-level operations.

We are looking for someone serious, loyal, well-presented, professional, and willing to take ownership of their role.

Key Responsibilities

The successful candidate will assist with:

• Providing direct executive support to the company directors.
• Managing emails, phone calls, appointments, meetings, reminders, and follow-ups.
• Preparing professional letters, reports, documents, emails, and business correspondence.
• Managing and coordinating support worker rosters.
• Communicating with support workers regarding shifts, availability, changes, and urgent coverage.
• Liaising with SIL home managers and house managers to follow up on daily operations, staffing, participant needs, household matters, and service quality.
• Assisting with NDIS-related administration, including participant files, service agreements, rosters, invoices, claims, compliance documents, and provider-related paperwork.
• Communicating professionally with participants, families, support coordinators, accountants, builders, councils, consultants, real estate agents, solicitors, and other external professionals.
• Communicating with local councils regarding applications, documents, requirements, follow-ups, and general enquiries.
• Assisting with basic accounting tasks, including invoices, receipts, payment records, expense tracking, and communication with the accountant.
• Supporting construction, property, renovation, development, and council-related administration.
• Following up tasks to make sure deadlines are met and nothing is missed.
• Helping management organise business priorities and daily operations.
• Handling urgent business matters when required.
• Maintaining confidential company records, contracts, participant documents, and internal files.
• Maintaining a high level of confidentiality, professionalism, loyalty, and discretion at all times.

Required Skills and Experience

The ideal applicant must have:

• Excellent spoken and written English.
• Strong professional communication skills.
• A high level of organisation and attention to detail.
• Good understanding of emails, Microsoft Office, Word, Excel, Google Drive, and general office systems.
• Accounting knowledge or experience with invoices, payments, receipts, and record keeping.
• Knowledge of the NDIS sector or strong willingness to learn quickly.
• Ability to manage rosters, staff communication, shift changes, and urgent scheduling matters.
• Ability to communicate professionally with managers, staff, clients, families, councils, accountants, builders, and other professionals.
• Knowle…