Executive Assistant, Chief Underwriting Office

Executive Assistant New York, New York / USA

As the Executive Assistant to the Chief Underwriting Officer, you will play a critical role supporting the Chief Underwriting Officer, Americas. You will employ your keen organizational and multitasking skills to drive and execute on multiple strategic initiatives, and your influential interpersonal skills will enable you to build effective relationships and successfully interact with stakeholders at all levels within the organization. You will add value by tapping your drive for excellence to not only fulfill your administrative responsibilities but also contribute to special projects.x

What You’ll Be Doing What will your essential responsibilities include:

• Provide strategic support to the Chief Underwriting Officer, Americas including but not limited to:

• Preparing, proofing and revising organization charts, contact and distribution lists
• Drafting announcements and communications
• Developing and reviewing materials for meeting and presentations, including quarterly reviews
• Coordinating travel itineraries from flights, hotels, transportation to reservations, etc.
• Calendar management and maintenance
• Preparing expense reports and processing invoices

• Taking minutes during meetings

• In partnership with the CUO, help define the CUO roadmap and KPIs. Track, measure and report on progress and benefits
• Create visually compelling and intellectually stimulating content for use in executive level meetings and with mass audience that communicates strategic information
• Support the CUO in ensuring the execution on key projects
• Act as liaison with both internal and external stakeholders including AXA Group and other AXA entities as needed
• Proactively manage tactical day to day business operations for CUO working closely with the leadership team
• Develop executive agendas and meeting materials for all hands meetings, Town Halls, etc.
• Regional Event support and general office support.

You will report to a Large Commercial Chief Underwriting Officer.

What You’ll Bring We’re looking for someone who has these abilities and skills:

• Ability to work effectively with all levels of the organization.
• Demonstrate excellent judgment and problem solving skills.
• Ability to work in a fast-paced environment with minimal supervision.
• Proficient project management skills.
• Must be proficient in Microsoft office suite, including PowerPoint, Excel, and Word and Outlook.
• Excellent proof reading skills.
• Excellent organizational/multi-tasking skills.
• Must be detail oriented and an excellent time manager.
• Adept customer service skills.
• College Degree preferred but not required

What We Offer Inclusion AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.

We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

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