AI Systems Integration & Automation Specialist

Job Title: AI Systems Integration & Automation Specialist

Company: Reale Construction Rx Inc. / Construction Doctor

Location: Poughkeepsie, NY / Hybrid Preferred

Job Type: Part-Time, Contract, Internship, or Project-Based

Compensation: Based on experience

About Us:

Reale Construction Rx Inc. is a residential and light commercial construction company based in Poughkeepsie, NY. We are rebuilding and improving the digital infrastructure of our company using better file organization, automation, AI tools, website integrations, construction management software, and internal workflow systems.

We are looking for someone who understands technology, automation, AI, APIs, and business systems. This is not a basic computer repair or help desk position. We need someone who can help us connect the tools we use every day and build a cleaner operating system for the company.

Position Overview:

We are seeking an AI Systems Integration & Automation Specialist to help organize, connect, and improve our company’s internal technology systems.

The main goal is to help connect our Google Workspace, Google Drive, Wix website, JobTread construction management software, Gmail, client intake process, estimating/proposal workflow, document storage, and custom AI/GPT tools into a more organized and efficient company system.

This position may be a good fit for a technically skilled student, recent graduate, freelancer, automation specialist, junior developer, or experienced consultant who enjoys solving real business problems with technology.

Responsibilities:

• Review our current digital workflow and help identify better systems
• Help reorganize Google Drive / Google Workspace for company operations
• Create or improve file structures, permissions, folder systems, naming rules, templates, and shared drives
• Help connect Wix website forms to company workflows
• Assist with JobTread setup, workflow improvements, and possible integrations
• Build or assist with automations between Wix, Google Drive, Gmail, JobTread, and other tools
• Research and help implement API connections, webhooks, Zapier, Make, n8n, Google Apps Script, or similar automation tools
• Help create custom GPT / AI assistant workflows for estimating, proposal writing, client intake, admin support, and internal company systems
• Help document the system so the company can use and maintain it long-term
• Create simple SOPs and instructions for internal use
• Work directly with the business owner to understand current problems and build practical solutions

Desired Skills:

• Experience or strong interest in AI tools, ChatGPT, custom GPTs, or OpenAI workflows
• Google Drive / Google Workspace organization
• Wix or Wix Velo experience
• API integrations, webhooks, or automation tools
• Zapier, Make, n8n, or similar platforms
• Google Apps Script or basic scripting experience
• Basic web development knowledge
• Strong organization and documentation skills
• Ability to explain technical concepts in simple language
• Ability to work independently and solve problems
• Interest in business operations, workflow design, and small business systems

Bonus Skills:

• Experience with JobTread or other construction management software
• Experience with CRM, project management, or client intake systems
• Experience building internal tools, dashboards, databases, or automations
• Experience working with small businesses, contractors, home service companies, or construction companies
• Experience with document automation, proposal systems, or file management systems

Ideal Candidate:

The ideal candidate is organized, detail-oriented, curious, and comfortable learning new platforms. You do not need to know every tool already, but you should be comfortable researching, testing, building, documenting, and improving systems.

We are looking for someone who can think through the whole workflow, not just complete isolated tech tasks. The right person will help us build a cleaner system for leads, estimates, proposals, files, job information, client communication, and AI-assisted office workflows.

Project Goals:

• Organize company Google Drive and file storage
• Improve lead intake and client information flow
• Connect Wix website forms to internal systems
• Improve JobTread usage and integrations
• Build useful automations for office and project workflows
• Create AI/GPT tools for estimating, proposals, intake, and admin support
• Reduce duplicated office work
• Improve file organiza…