Executive Assistant

About this role

We are looking for an Executive Assistant with 3-5 years of experience to support the Chief of Staff and CEO at a fast-growing, venture-backed coaching marketplace that just hit $15M ARR with a team of 4. You’ll be the operational backbone of a scrappy early-stage company, managing communications, scheduling, payments, and events — with room to grow into a broader role as the company scales.

What will you be doing?

• Managing calendars and inboxes for the Chief of Staff and CEO, including ghostwriting emails on behalf of the CEO
• Owning coach relationship management — handling all communications between clients and coaches, scheduling introductions, and sending relevant information
• Running invoice management and payment operations — sending invoices, following up on collections, and processing coach payments
• Planning and executing monthly events — coordinating with restaurants, airlines, and managing guest lists
• Handling ad hoc administrative tasks like organizing tax documents and maintaining CRM (Attio)

Key Requirements

• 3-5+ years of EA experience, ideally at early-stage startups (Seed to Series C) — no purely corporate backgrounds
• Excellent written communication skills — you’ll be ghostwriting emails and representing the company externally
• Self-directed and able to ramp quickly without extensive training or hand-holding
• Must be based in or willing to relocate to NYC; in-office 5 days/week in Brooklyn
• No pattern of job-hopping (multiple roles under 12 months)

Seniority

• 3 - 6 years of experience as an Executive Assistant, supporting C- suite at early- stage startups

Work experience

• EA experience at early- stage startups (Seed to Series D)
• Reported directly to CEO or C- suite executive
• Experience with invoice management, payments, or light accounting
• Event planning and logistics coordination experience

Hard skills

• Excellent written communication and email drafting/ghostwriting
• Experience with CRM tools (e. g. , Attio, HubSpot) and automation tools

Soft skills

• Self- directed; ramps fast and operates independently without hand- holding

Miscellaneous

• Must be based in or willing to relocate to NYC; in- office 5 days/week in Brooklyn
• Open to visa sponsorship

Our client is an Equal Opportunity Employer, committed to a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, gender, age, disability, sexual orientation, gender identity, marital status, military service, genetic information, or any other status protected by law.