Executive Assistant to the President

Company: Gimbel Automation Location: Alhambra, CA (In-Person) Type: Full-Time Pay Range: $55,000 – $65,000 per year, depending on experience

About Us

Gimbel Automation designs and builds CNC machine automation equipment for manufacturers across the world. We are a small, fast-moving team where every person has real impact. We are looking for a sharp, dependable Executive Assistant to provide executive support and keep the sales side of the business running smoothly.

About the Role

This is a hands-on, sales-focused Executive Assistant position. You will be the first point of contact for customers, the keeper of the calendar and inbox, and the person who makes sure no call, quote, or follow-up slips through the cracks. The role blends traditional executive support with sales administration and personal assistance. It is ideal for someone who is highly organized, communicates professionally, and takes ownership of the details.

Responsibilities

Customer Communication

• Answer and screen incoming calls from customers and prospects regarding sales questions and order status, ensuring no calls are missed during business hours
• Draft and send professional correspondence to customers, replying directly when appropriate and routing to the right team member when not

Email and Inbox Management

• Monitor, filter, and organize the executive inbox throughout the day
• Forward messages to the appropriate person, flag priorities, and draft and send replies

Sales Support

• Prepare and send quotes and invoices to customers using HubSpot
• Track deal stages in the CRM and schedule follow-up reminders so opportunities keep moving
• Flag priority deals and time-sensitive items for the executive’s attention
• Pull pipeline reports and track sales metrics such as quote-to-close rates and monthly bookings

Executive and Personal Support

• Manage the executive’s calendar, schedule meetings, and send meeting reminders
• Provide personal assistance and handle other personal tasks as needed
• Coordinate travel arrangements and prepare materials for meetings as needed

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Sales Coordinator, or similar role
• Excellent phone manner and written communication skills
• Strong organizational skills with proven ability to manage competing priorities and follow through without reminders
• Proficiency with CRM software (HubSpot experience strongly preferred) and Google Workspace or Microsoft Office
• High level of discretion and professionalism in handling confidential business and personal information
• Reliable, punctual, and available on-site during business hours
• Comfortable in a small-business environment where responsibilities can vary day to day

Nice to Have

• Experience in manufacturing, industrial equipment, or another technical B2B industry
• Familiarity with invoicing and basic sales reporting

Compensation and Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Work Location: In person