Front Desk Admin Assistant

Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow

our LinkedIn page!

Job details:

This Jobot Consulting Job is hosted by: Ba Tran

Are you a fit? Easy Apply now by clicking the “Easy Apply” button

and sending us your resume.

Salary: $20 - $22 per hour

A bit about us: Based in Orange County, CA and within the Architectural Engineering and Construction industry for over 20 years. We are in need of a temporary Front Desk Admin to support our administrative function while we have one of our staff members out.

Why join us?

• Work for a great company! We are fun, dedicated, skilled professionals who enjoy what we do and producing quality results for our clients
• Weekly Pay
• This position is eligible for Platinum Level Medical Benefits as well as Dental, Vision and 401K
• Full 40 hour work week + Overtime as needed.
• Beautiful office environment and location

Job Details Job Details:

We are seeking a dynamic, organized, and proactive individual to join our team as a Consulting Front Desk Admin Assistant in the Construction industry. This role is integral to our operations and requires a candidate who can multitask, handle pressure, and interact professionally with various stakeholders. The successful candidate will be responsible for managing front office operations, assisting with administrative tasks, and providing exceptional service to our staff and visitors. This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to contribute to a growing team in the construction industry.

Responsibilities:

• Manage front office operations, ensuring a smooth and efficient workflow.
• Answering and forwarding employee queries via MS Teams and phone lines.
• Handle document control and filing, ensuring all paperwork is accurately recorded and stored.
• Setting up meetings, including arranging logistics, sending invites, and managing the front desk calendars.
• Perform data entry tasks, ensuring all information is accurately recorded and updated.
• Collaborate with facilities on any building issues, ensuring they are promptly addressed.
• Assist with scheduling lunch and learning sessions as needed.
• Greet incoming guests and employees, providing a warm and professional welcome.
• Handle mail distribution, ensuring all correspondence is correctly sorted and delivered.
• Coordinate special events, such as food truck guidance, ensuring all aspects are well-organized and run smoothly.
• Maintain a business semi-professional environment, upholding the company’s image and standards.

Qualifications:

• Minimum of 2+ years of experience in a similar role.
• Proficient in MS Office Suite, including Excel and MS Teams.
• Experience in front desk administration and front office operations.
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Ability to handle pressure and work in a fast-paced environment.
• Experience in the Architecture Engineering or Construction industry would be an advantage.
• Exceptional customer service skills, with a friendly and professional demeanor.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving skills, with the ability to think on your feet.
• High level of attention to detail.

Interested in hearing more? Easy Apply now by clicking the “Easy Apply” button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiat…