Executive Assistant to CEO at Series B Fintech Startup

Fast-growing, mission-driven fintech is looking for an Executive Assistant to support their Co-Founder & CEO. Backed by top-tier VC’s and at a pivotal growth moment, this is an exciting opportunity to be the CEO’s first Executive Assistant and work alongside a collaborative, high-energy team of 60. In this role, you’ll own the CEO’s calendar and inbox, drive scheduling and follow-up across a high-volume network of partners, investors, and prospects, handle travel logistics, and serve as a true operational partner, keeping a high-output founder focused on what matters most. Someone with strong EQ, the confidence to manage up and push back with good judgment, and experience supporting a CRO, Head of Sales, or founder-led sales executive. This is a fully in-office role, 5 days/week, based in New York City. 180-200K DOE + full benefits, 401k, and unlimited PTO.

Responsibilities:

• Own the CEO’s calendar end-to-end, proactively managing scheduling across a high-volume network of partners, investors, prospects, and internal stakeholders.
• Drive scheduling and coordination to support the CEO’s priorities to keep meetings on schedule and momentum moving. Anticipate needs before they arise, proactively identifying scheduling conflicts, calendar gaps, and anything that could slow the CEO down.
• Manage the CEO’s inbox, triaging incoming messages, flagging high-priority items from key partners and customers, coordinating responses, and ensuring critical follow-ups never fall through the cracks.
• Prepare meeting materials, agendas, briefing documents, and follow-up notes to ensure the CEO is well-prepared and aligned before and after key conversations. This includes board meetings, leadership meetings, offsites, customer events, and company gatherings.
• Capture action items and follow-up commitments from meetings, keeping key stakeholders accountable and ensuring nothing slips between the cracks.
• Serve as a trusted gatekeeper and strategic partner to the CEO, helping manage communication, protect focus time, and anticipate needs before they become urgent.
• Coordinate travel logistics including hotels, ground transportation, itineraries, and day-of details, ensuring the CEO arrives prepared, on time, and set up for success.
• Stay close to the Sales and Partnerships pipeline, keeping stakeholders accountable, following up on open items, removing bottlenecks, and ensuring the CRM stays maintained,
• Create and improve systems, processes, and workflows that help the team operate more efficiently.
• Collaborate with the Chief of Staff and broader team on operational projects and company events.
• Provide light personal logistics support as needed to protect the CEO’s time and bandwidth.

Qualifications:

• Previous 5+ years of Executive Assistant experience supporting a CRO, Head of Sales, or founder-led sales executive is preferred.
• Strong organizational skills, attention to detail, and ability to bring structure to fast-moving, ambiguous environments.
• Exceptional calendar and inbox management skills with the ability to juggle a high volume of moving parts without dropping the ball.
• Highly proactive, resourceful, and independent, with the ability to anticipate needs and solve problems with persistence and creativity.
• Strong written and verbal communication skills, including the ability to draft clear, professional follow-ups on behalf of an executive.
• Proactive and self-directed, with the instinct to anticipate needs and act before being asked.
• High EQ with strong interpersonal skills and the ability to build trust quickly across a wide range of stakeholders.
• Discreet and trustworthy when handling sensitive or confidential information.
• Spanish, French, or Portuguese language skills are a plus.