Executive Assistant to Chief Executive Officer

EXECUTIVE ASSISTANT TO THE CEO

We’re looking for a highly organized Executive Assistant to serve as the operational right hand to our CEO. This is a dynamic, high-trust role that goes beyond traditional executive support as you’ll be a key partner in managing the CEO’s life across multiple business and professional commitments.

The ideal candidate brings a calm, solutions-oriented presence, an exceptional eye for detail, and experience supporting a senior leader in a healthcare environment. You’ll keep the CEO’s world running efficiently so he can focus on leading the organization. This role reports directly to the CEO.

WHAT YOU’LL DO

• Manage the CEO’s calendar end-to-end. Coordinate complex scheduling across the CEO’s clinical, administrative, and personal commitments, proactively resolving conflicts and ensuring adequate preparation time between engagements.
• Coordinate with the internal scheduling team. Serve as the primary point of contact between the CEO and Camden Center’s scheduling coordinators at both locations, ensuring clinical schedules, operational meetings, and leadership commitments are aligned and free of conflicts.
• Oversee private practice scheduling. Manage the CEO’s private practice calendar separately and in parallel with facility obligations, coordinating patient appointments, follow-ups, and administrative time with discretion and accuracy.
• Manage email and correspondence. Triage the CEO’s inbox, draft responses, flag urgent matters, and ensure timely follow-through on action items. Maintain a clear and organized communication system.
• Coordinate travel and logistics. Book and manage all domestic and international travel including flights, hotels, ground transportation, and itineraries. Anticipate needs and handle changes with minimal disruption.
• Prepare for meetings and presentations. Compile briefing materials, agendas, and supporting documents ahead of meetings. Attend select meetings to take notes and track action items through to completion.
• Support leadership communications. Draft internal memos, executive correspondence, and talking points on behalf of the CEO, maintaining a consistent and professional voice.
• Handle confidential matters with discretion. Manage sensitive information related to patients, staff, and organizational strategy with the utmost professionalism and confidentiality.
• Assist with special projects. Take on ad hoc research, project coordination, and administrative tasks to support organizational priorities as directed.

WHAT WE’RE LOOKING FOR

Camden Center values the following qualities in all its team members:

• Professional excellence highest caliber interactions with patients, staff, and vendors
• Strong organizational skills you create systems and keep things running smoothly
• Tech proficiency comfortable with HRIS systems, Google Workspace, and learning new platforms quickly
• Healthcare experience understanding of healthcare administration, HIPAA compliance, and medical office environments
• Exceptional people skills excellent interpersonal abilities and can work well with all levels of staff
• Great communication compose clear policies and speak with staff confidently and professionally
• Radical kindness we show empathy, compassion, and nonjudgment to all

Additionally, for this role, we are looking for someone with:

• Healthcare executive support experience 3+ years supporting a C-suite or senior leader in a healthcare, clinical, or medical setting strongly preferred
• Dual-schedule management experience: proven ability to manage complex, high-volume calendars across multiple environments (facility operations + private practice a plus)
• Scheduling coordination experience familiarity working alongside internal scheduling or clinical operations teams to align executive and operational calendars
• HIPAA awareness understanding of healthcare privacy requirements and experience working in HIPAA-compliant environments
• Strong written communication ability to compose professional correspondence and materials on behalf of a senior executive
• Composure under pressure: ability to reprioritize quickly, manage competing demands, and remain calm and effective in a fast-paced environment
• Bachelor’s degree in a relevant field preferred, or equivalent professional experience

**W…